The Litmus Partnership: Secondary Schools Consortium ~ Catering Tender

UK-London: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Sacred Heart High School
             212 Hammersmith Road, Hammersmith, London, W6 7DG, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.sacredhearthigh.org.uk/
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/67KQJ77TG5
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Secondary Schools Consortium ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The Secondary Schools Consortium is the alias given to the 4 participating academies within the London borough of Hammersmith
and Fulham that have joined together for sole purpose of conducting a procurement exercise for the provision of school catering,
as such each school remains independent of one another.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,250,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The Secondary Schools Consortium is the alias given to the 4 participating academies within the London borough of Hammersmith
and Fulham that have joined together for sole purpose of conducting a procurement exercise for the provision of school catering,
as such each school remains independent of one another.
The group comprises 3 x all girl academies and 1 x coeducation academy which are all located in close proximity of each other.
Whilst it is the intention to appoint a single supplier to provide the catering services there might be slight variations in the final
requirements between the schools for example Halal meat may not be as important to one school than another
Participating Schools
Sacred Heart High School
212 Hammersmith Road
Hammersmith
London
W6 7DG
Fulham Cross Academy
Kingwood Rd
Fulham
London
SW6 6SN
Lady Margaret School
Parsons Green
Fulham
London
SW6 4UN
Fulham Cross Girls’ School &
Language College
Munster Road
Fulham
London
SW6 6BP
Back Ground
Sacred Heart High School Catholic Comprehensive Academy for girls with circa 1130 pupils aged 11 -19 with approximately 11%
eligible on free school meals
Lady Margaret School Church of England Academy for girls with circa 780 pupils aged 11-18 with approximately 11% eligible on
free school meals
Fulham Cross Girls’ School & Language College Community Academy for Girls with circa 610 pupils aged between 11-18 with
approximately 36% eligible on free school meals
Fulham Cross Academy Community Coeducational Academy with circa 475 pupils aged between 11-19 with approximately 35%
eligible on free school meals.
Secondary Schools Consortium
Tender for Catering Services ~ Selection Questionnaire Commercial, in confidence. Page 8 of 13
The school is embarking on a new build, which is expected to start around October 2023 and anticipated to last about 1 year.
Ultimately, whilst there will be a new kitchen it is expected that the existing kitchen facilities will be utilised throughout the build
programme.
Basis of Contract
The schools are adopters of the London Living Wage and through this tender process wish to appoint a quality catering company to
deliver full catering services. The contract will commence from 1st June 2024 and will be for an initial period of 3 years plus an option
to extend for a further period of 1 plus 1 years.
The revenue is estimated for all schools is circa £750,000 (over 3 years).
Objectives
The appointed Supplier will have proven experience of delivering quality catering services within secondary schools and should
have suitable expertise of successfully increasing pupil meal uptake. With an established record in successfully managing the TUPE
process, the Supplier may also be required to apply for ‘Pass Through’ admission agreement (ABS) in order to manage the Local
Government Pension Scheme (LGPS) associated with approximately 7 members of the current catering team. Furthermore, the
Supplier should ideally have a strong operational base in the local area together with a compelling attitude towards making the
lunchtime service appealing, healthy, nutritious and interesting for pupils
Ultimately, it is important that the Supplier can demonstrate an ability to manage an efficient catering service through the
application of effective staff training, management and quality controls that delivers continual ‘best value’ to all schools.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,250,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/06/2024 / End: 31/05/2029       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 23/06/2023 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 11/09/2023       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-London:-School-catering-services./67KQJ77TG5

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/67KQJ77TG5
   VI.4) Procedures for review
   VI.4.1) Review body:
             Secondary Schools Consortium
       London, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 25/04/2023

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Fulham Cross Girls’ School & Language College
       Munster Road, Fulham, London, SW6 6BP, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Contact: Tenders
       Main Address: https://sites.google.com/fulhamcross.net/fulham-cross-girls-school/home
       NUTS Code: UKI

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Fulham Cross Academy
       Kingwood Rd, Fulham, London, SW6 6SN, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Contact: Tenders
       Main Address: https://sites.google.com/fulhamcross.net/fulham-cross-academy/home
       NUTS Code: UKI

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Lady Margaret School
       Parsons Green, Fulham, London, SW6 4UN, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Contact: Tenders
       Main Address: https://ladymargaret.lbhf.sch.uk/
       NUTS Code: UKI