The Litmus Partnership: SHINE Academies ~ Catering Tender

UK-Wolverhampton: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             SHINE Academies
             Collingwood Road, Bushbury, Wolverhampton, WV10 8DS, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.shineacademies.co.uk/
             NUTS Code: UKG39
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/E553475CPY
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: SHINE Academies ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The SHINE Academies comprises of five primary schools, one to be confirmed, the Trust is located in Wolverhampton and the schools are in the West Midlands catchment.       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,148,355       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG39 Wolverhampton
      
      II.2.4) Description of procurement: The SHINE Academies comprises of five primary schools, one to be confirmed, the Trust is located in Wolverhampton and the schools are in the West Midlands catchment. The schools are: -
•Busill Jones Primary School, Ashley Road, Bloxwich, WS3 2QF
•Lodge Farm Primary School, Furzebank Way, Willenhall, WV12 4BU
•Northwood Park Primary School, Collingwood Road, Wolverhampton, WV10 8DS
•Villiers Primary School, Proud’s Lane, Bilston, Wolverhampton, WV14 6PR
•TBC, In the final stages of joining the trust, further information to come.

Mission statement - https://www.shineacademies.co.uk/mission-statement

Please note that the kitchens at Busill Jones Primary School produce and supply the meals on a daily basis to another school outside the Trust, however, this will not continue a part of the new arrangement so there is no requirement to factor in additional costs.

All bidders will be required to put forward capital investment into the kitchens to maintain and repair the expected service levels within your tender, Villers Primary School a dishwasher, combi oven will require replacing, Northwood Park, fridge and freezer will require replacing, Lodge Farm Primary hot counter, dishwasher and combi oven need some attention, and finally Busill Jones Primary, dishwasher, oven and fridge need repairing.

The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements. The contract awarded will be on a guaranteed performance basis, SHINE Academies are looking for a successful contractor focused on a primary solution both in food execution, delivery and overall commitment to young people.

The duration of the contract being offered is three years commencing on 1st of September 2024 and concluding on 31st of August 2027, with the potential for an extension of up to a further two years on the same terms and conditions without the right to further extend.

Total income by school
School Annual Costs
Busill Jones Primary School £58,683
Lodge Farm Primary School £98,788
Northwood Park Primary School £126,881
Villiers Primary School, £145,319
TBC TBC
TOTAL Contract Costs £429,671

The recharge of all UFSM’s and FSM’s is to be based on net food cost only and charged monthly in arrears based on uptake numbers.

The Client wishes for the successful contractor to be able to offer a consistently high standard of food across all schools during the course of this contract term demonstrating innovation, a passion for food and flair.

Within all schools the Trust wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.

Working with the local community is something that the Trust strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers {within a 40-mile radius of the Trust}: details should be included within your submission. Providence of supply is important, and all ingredients should be of ‘prime quality’ The Trust also wises to achieve as a result of this tender process.

Please see SQ Document for more information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,148,355       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/08/2024 / End: 31/07/2029       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/E553475CPY       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 08/03/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 01/04/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Wolverhampton:-School-catering-services./E553475CPY

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/E553475CPY
   VI.4) Procedures for review
   VI.4.1) Review body:
             SHINE Academies
       Collingwood Road, Bushbury, Wolverhampton, WV10 8DS, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 02/02/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Busill Jones Primary School
       Ashley Road, Bloxwich, Walsall, WS3 2QF, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.busilljonesprimary.co.uk/
       NUTS Code: UKG3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Lodge Farm Primary School
       Furzebank Way, Willenhall, WV12 4BU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.lodgefarmprimary.co.uk/
       NUTS Code: UKG3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Northwood Park Primary School
       Collingwood Road, Wolverhampton, WV10 8DS, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.northwoodparkprimary.co.uk/
       NUTS Code: UKG3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Villiers Primary School
       Proud’s Lane, Bilston, Wolverhampton, WV14 6PR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.villiersprimaryschool.co.uk/
       NUTS Code: UKG3