The Litmus Partnership: St Teilo’s Church-in-Wales High School ~ Catering Tender

UK-Cardiff: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       St Teilo’s Church-in-Wales High School
       Circle Way East, Cardiff, CF23 9PD, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://stteilos.com/
       NUTS Code: UKL22

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: St Teilo’s Church-in-Wales High School ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide catering services for St Teilo’s Church-in-Wales High School.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,288,262.2
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKL22 - Cardiff and Vale of Glamorgan
   
      Main site or place of performance:
      Cardiff and Vale of Glamorgan
             

      II.2.4) Description of the procurement: The value of the contract is £285,000 per annum. The successful Supplier will be required to provide catering services for St Teilo’s Church-in-Wales High School. St Teilo’s Church in Wales High School is the largest Anglican school in the Province of Wales and a leading voice in faith education. A truly comprehensive school, St Teilo’s serves young people from across the Eastern and Southern arc of the capital city. As a consequence of the school’s commitment to equity and wellbeing, it has the largest population of vulnerable children in Cardiff. The school has 1420 students on roll, of which roughly 37% are entitled to Free School meals. There are also 145 staff employed and a sixth form centre which is included in the above numbers. The current provision includes two lunch services of equal length, one mid-morning break and one early afternoon break. The meal deal cost is currently £3.20 for pupils and £3.72 for staff which includes VAT. The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements. The duration of the contract being offered is three years commencing on 19th February 2024 and concluding on 18th February 2026 and will be on a guaranteed performance basis offering a fixed annual return and or subsidy to St Teilo’s Church-in-Wales High School. There will be the option to extend the contract for a further term excluding the right to further extend for a further term of two years. The contract being offered and will be guaranteed performance in nature. It is expected that the successful contractor will have experience in the requirements of the Healthy Eating in Schools (Nutritional Standards & Requirements) (Wales) Regulations 2014 ~ http://gov.wales/topics/educationandskills/schoolshome/foodanddrink/healthy-eating/?lang=en ~ and be able to offer innovation and forward thinking during this contract term. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the school. This includes a mid-morning break, hospitality for visitors and provision for inset days. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations within the school. These new standards of operation should meet the needs of the pupils’ moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise the local supply chain and farming” belt” in South Wales to source all fresh produce, namely being: Bakery Products Meat Fruit and Vegetables Dairy Products As you can appreciate, working with the local community is something that the school strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers (within a 20-mile radius of the School) St Teilo’s Church-In-Wales High School also seeks to ensure that the catering operation will have the following objectives from February 2024. 1.The provision of a healthy balanced menu including daily fresh vegetables and fruit that meets nutritional guidelines. 2.Suitable portion sizes for each age group. 3.A series of added value days organised and run throughout the year, including support for key curriculum dates. 4.The successful contractor’s management team show a real interest in the school and its students moving into this contract term. 5.Engagement with parents and pupils through newsletters, attendance at parent’s evenings and other methods. 6.Clear and transparent accounting. Please see SQ document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note this is a Contract Award Notice. This contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-022392
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 14/12/2023

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Compass Contract Services (UK) Ltd, 04083914
             Chartwells, Compass House, Guildford Street, Chertsey, KT16 9BQ, United Kingdom
             NUTS Code: UKJ2
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,425,000          
         Total value of the contract/lot: 1,288,262.2
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=844583536

   VI.4) Procedures for review

      VI.4.1) Review body
          St Teilo’s Church-in-Wales High School
          Circle Way East, Cardiff, CF23 9PD, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 22/02/2024