The Litmus Partnership: Tudor Grange Academies Trust ~ FM Tender

UK-West Midlands: Building and facilities management services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Tudor Grange Academies Trust
       Tudor Grange Academy, Dingle Lane, Solihull, West Midlands, B91 3PD, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.tgacademy.org.uk/
       NUTS Code: UKG

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Tudor Grange Academies Trust ~ FM Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         79993000 - Building and facilities management services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Facilities Management services for Tudor Grange Academies Trust. Please see SQ Document for site addresses.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 21,431,303
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            79993100 - Facilities management services.


      II.2.3) Place of performance
      Nuts code:
      UKG - WEST MIDLANDS (ENGLAND)
   
      Main site or place of performance:
      WEST MIDLANDS (ENGLAND)
             

      II.2.4) Description of the procurement: The Tudor Grange Academies Trust comprises of 12 Academies across Worcestershire, West Midlands, and Leicestershire. The portfolio includes 6 Primary, 5 secondary and 1 all through Academy, with over 460 teachers and 7600+ pupils. The Trust has 2 further schools joining the portfolio in 2023. The Tudor Trust vision Tudor Grange Academies Trust is a family of Academies with a shared ethos, common values and collective goals, which are as follows: •We are working together in a model of meaningful, focused collaboration to achieve excellence in our schools. •We are driven by four key values: •Our children will live ‘Happy, fulfilling lives’ •Outstanding teaching and learning are our core focus •Outstanding Governance supports our schools •Leadership and professionalism drive continuous improvement The Trust is looking for a trusted partner, who will self-deliver all of the core FM services, outsourcing only the specialist areas. The ‘education' experienced partner must support the delivery model with technology to drive a transparent approach which remains compliant at all times. A summary of the pertinent points of the project are as follows: •At present the delivery of the FM services of Hard FM, Soft FM, and Helpdesk Services to the estate, are currently outsourced. •The estate is growing and therefore requires an agile approach •The full services in scope are: Management Services •Minibus Fleet Management Hard FM - To Include: •M&E Services •Planned Preventative Maintenance (PPM) •Capital Projects Work •PAT testing •Fixed Wire Testing •Lift maintenance •Reactive maintenance •Statutory compliance •Drainage repairs •Gutter and Gulley cleaning •BMS maintenance •Consumables for PPM •Access control (hardware and software) - Due to an ongoing access control project this will be a separate contract. Helpdesk/ CAFM Systems: •Provision and management of a Helpdesk and CAFM system. Soft Services to include: •Security •Daily cleaning programme •Janitorial Services •Periodic cleaning •Event cleaning •Window Cleaning •Washroom Consumables •Feminine Hygiene •Pest Control inspections and servicing •Grounds Maintenance (this could sit under Hard FM) •Tree surveys The annual contract value is £2.9m to include the reactive works budget. The contract will commence August 2023 for an initial period of 3 years, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. See SQ Document for further information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted Accelerated
         Justification for the choice of accelerated procedure: Contract starts 01 August 2023

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-000737
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 19/05/2023

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             BAM FM Ltd, SC190053
             Kelvin House, Buchanan Gate Business Park, Stepps, Glasgow, G33 6FB, United Kingdom
             NUTS Code: UKM82
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 14,500,000          
         Total value of the contract/lot: 21,431,303
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=795307520

   VI.4) Procedures for review

      VI.4.1) Review body
          Tudor Grange Academies Trust
          West Midlands, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 13/07/2023