The Litmus Partnership: The Coulsdon Cluster of Primary Schools ~ Catering Services Tender

UK-Surrey: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Smitham Primary School
       Portnalls Road, Coulsdon, Surrey, CR5 3DE, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.smitham.croydon.sch.uk/croydon/primary/smitham
       NUTS Code: UKJ2

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The Coulsdon Cluster of Primary Schools ~ Catering Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Catering Services for The Coulsdon Cluster of 5 Primary Schools: New Valley Primary School; Chipstead Valley Primary School; Coulsdon C of E Primary School; Keston Primary School; Smitham Primary School

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,269,256
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ2 - Surrey, East and West Sussex
   
      Main site or place of performance:
      Surrey, East and West Sussex
             

      II.2.4) Description of the procurement: New Valley Primary School New Valley is a one-form primary school serving families in Purley and Coulsdon. We are part of PACE Academy Trust, a family of five primary schools in the London boroughs of Croydon and Merton. There are currently around 170 children on roll at New Valley, and the school employs around 26 staff. Keston Primary School Keston Primary school is a two-form entry school with nursery provision in Old Coulsdon, on the borders of Croydon and Surrey. Keston joined PACE Academy Trust in October 2018 as an academy converter. Chipstead Valley Primary School Chipstead Valley is a Primary School based in Coulsdon Surrey, our school is larger than average accommodating around 700 pupils and 110 members of staff. Alongside the main school we have a purpose built Nursery catering for 2 and 3 year olds and an Enhanced Learning Provision Unit for children with physical and complex medical needs. Smitham Primary School Smtiham Primary School is a Primary School in Coulsdon, Surrey which was founded in 1885. We are currently a part 2 form entry school, which rose to a 3 form entry, beginning in September 2018. Coulsdon C of E Primary School is a Primary School in Old Coulsdon which was founded in 1845. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 206 students on roll and 40 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly. Please be advised that this contract will be let on a 3 + 2 years basis. See SQ Document for further details.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted Accelerated
         Justification for the choice of accelerated procedure: April contract start

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-032698
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/03/2023

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Olive Dining Ltd, 08093774
             Lodges Wood Oast, Goodley Stock Road, Westerham, Goodley St, United Kingdom
             NUTS Code: UKJ4
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,443,562          
         Total value of the contract/lot: 1,269,256
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=794897088

   VI.4) Procedures for review

      VI.4.1) Review body
          Smitham Primary School
          Surrey, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 11/07/2023

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Coulsdon C of E Primary School
       Bradmore Green, Old Coulsdon, Surrey, CR5 1ED, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.coulsdoncofe.co.uk/
       NUTS Code: UKJ2
   
   2: Contracting Authority
       New Valley Primary School
       Old Lodge Lane, Purley, Surrey, CR8 4AZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.newvalleyprimary.com/
       NUTS Code: UKJ2
   
   3: Contracting Authority
       Chipstead Valley Primary School
       Chipstead Valley Road, Chipstead Valley Road, Surrey, CR5 3BW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.chipsteadvalley.com/
       NUTS Code: UKJ2
   
   4: Contracting Authority
       Keston Primary School
       Keston Avenue, Coulsdon, Surrey, CR5 1HP, United Kingdom
       Email: tenders@litmuspartnerhhip.co.uk
       Main Address: https://www.kestonprimary.org.uk/
       NUTS Code: UKJ2