The Litmus Partnership: Fort Royal Community Primary School ~ Cleaning Tender

Contracting authority

Contracting authority:

Fort Royal Community Primary School

Public Procurement Organisation Number:

PYLQ-9687-TCXT

Address:

Fort Royal Primary School, Wylds Lane
Worcester
WR5 1DR
UK

Contact name:

Simon Quill

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.fortroyal.co.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Fort Royal Community Primary School ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide cleaning services for Fort Royal Community Primary School.

The annual contract value is approximately £130,000 and the initial contract term will be three years, commencing 1 April 2027 and concluding 31 March 2030. The contract will operate on a guaranteed performance basis, offering a fixed annual subsidy. There will be an option to extend for a further term of one plus one years by mutual agreement.

The school is located in Central Worcester and is a Maintained Primary special needs school with 208 pupils on roll and approximately 170 staff employed.

They are a dedicated and enthusiastic team who are committed to providing the best possible education and care for the pupils and developing independence and social awareness to prepare them for productive and successful lives. There are 25 classes and fantastic facilities, including a hydrotherapy pool, specialist sensory areas and extensive outdoor learning environments both within the school grounds and attached to individual classes. The school runs in term time, but some support staff work all year round.

Currently, the school is cleaned in the mornings prior to opening, with cleaning commencing from 6:00am during term time and on TED days. In addition, the school benefits from approximately four weeks of deep cleaning during holiday periods. Due to the morning cleaning schedule, there is a requirement for some ad hoc cleaning at the start of holiday periods (e.g. bin clearance), along with limited cleans a few times per week in key areas during the main school holidays (Easter, Summer, and Christmas).

While the school is open to reviewing cleaning times, if the morning schedule is retained, they would like these ad hoc requirements to be formally incorporated into the contract. The school also hosts a holiday club during certain school holidays, which is currently supported through ad hoc cleaning arrangements. While there are no lettings at present, the school would like flexibility within the contract to accommodate this should it change in the future.

Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Worcester:-School-cleaning-services./BG43V6G56D

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/BG43V6G56D

Total value (estimated):

GBP 650,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/04/2027 to 31/03/2030

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

Yes

Extension date:

31/03/2032

Delivery regions:

UKG12 - Worcestershire

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

17/07/2026 Time: 12:00

Tender submission deadline:

30/10/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/BG43V6G56D

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

14/12/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations