The Litmus Partnership: S4S Cluster 12 ~ Catering Tender

Contracting authority

Contracting authority:

S4S Cluster 12 ~ Catering Tender

Public Procurement Organisation Number:

PZDW-5274-MRBM

Address:

Christ Church CE (VC) Junior School, Woodcote Road, Tettenhall Wood
Wolverhampton
WV6 8LG
UK

Contact name:

Not provided

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276673880

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

S4S Cluster 12 ~ Catering Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

This tender process is a collaborative project, undertaken by The Litmus Partnership Ltd on behalf of Services4Schools (S4S). This is a Lotted tender process for three Schools.
The successful Supplier will be required to provide catering services for the following Schools within S4S Cluster 12.

Lot 1
Claregate Primary School, Chester Avenue, Tettenhall, Wolverhampton, WV 6 9JU
https://www.claregateprimaryschool.co.uk/

Lot 2
Christ Church Federation, comprising:
Christ Church CE (VC) Infant School & Nursery, Shaw Lane, Tettenhall Wood, Wolverhampton, WV6 8EL
Christ Church CE (VC) Junior School, Woodcote Road, Tettenhall Wood, Wolverhampton, WV6 8LG
https://www.christchurchfederation.co.uk/

It is expected that any bidding contractor will submit for all three Schools as one contract, however, there is the option for each Lot to award their contract individually.
The contract covers the scope for the provision of all catering services within the Schools, which is inclusive of all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 02 April 2026 and concluding on 01 April 2029, with the potential to then extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
The Cluster is seeking a suitably experienced contractor who is able to evidence working with multiple Primary Schools with varying requirements. The successful contractor will already have, or need to develop, a strong operational base within the West Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The services across the Schools are currently outsourced, and TUPE is expected to apply. It is anticipated that a number of the current employees are members of the Local Government Pension Scheme (LGPS) and, in this instance, the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.

Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Wolverhampton:-School-catering-services./W2VBFGU747

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/W2VBFGU747

Total value (estimated):

GBP 1,044,440 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Not provided

Lots

Description:

Please see PSQ document for more information.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 608,000 including VAT

Contract dates (estimated):

02/04/2026 to 01/04/2029

CPV classifications:

55524000 - School catering services.

Contract can be extended:

Yes

Extension date:

01/04/2031

Delivery regions:

Not provided

Award criteria:

Name: Criterion 1 / Weighting: 30

Name: Criterion 2 / Weighting: 70

Description:

Please see PSQ Document for more information

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 436,440 including VAT

Contract dates (estimated):

02/04/2026 to 01/04/2029

CPV classifications:

55524000 - School catering services.

Contract can be extended:

Yes

Extension date:

01/04/2031

Delivery regions:

UKG39 - Wolverhampton

Award criteria:

Name: Criterion 1 / Weighting: 30

Name: Criterion 2 / Weighting: 70

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

07/11/2025 Time: 12:00

Tender submission deadline:

09/01/2026 Time: 12:00

Submission address and any special instructions:

LOT 1: https://litmustms.co.uk/respond/W2VBFGU747

LOT 2: https://litmustms.co.uk/respond/FSE8ZUY7J3

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

18/02/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations