The Litmus Partnership: Pentrehafod School ~ Cleaning Tender

Contracting authority

Contracting authority:

Pentrehafod School

Public Procurement Organisation Number:

PCCD-6498-WZGQ

Address:

Pentrehafod School, Pentre Mawr Road
Swansea
SA1 2NN
UK

Contact name:

Simon Quill

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://pentrehafod.school/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

Wales

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Special regime:

None

Scope

Title:

Pentrehafod School ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful supplier will be required to provide cleaning services for Pentrehafod School, located in Swansea, Wales.
The value of the contract is approximately £190,000 per annum.
The duration of the contract being offered is three years commencing on 1st September 2026 and concluding on 31st August 2029 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of one + one years.
Pentrehafod School is a large secondary school located in Hafod, Swansea, serving pupils aged 11–16. With approximately 1,131 pupils on roll, the school operates within the local authority of Swansea Council and serves a highly diverse community. Pentrehafod has a strong inclusive ethos, supporting pupils from a wide range of cultural, linguistic and socioeconomic backgrounds, and places significant emphasis on wellbeing, student voice and positive relationships across the school community.
The school is recognised nationally for its commitment to inclusion, having been the first secondary school in Wales to achieve School of Sanctuary status, reflecting its welcoming approach to refugee and asylum-seeking families. Pentrehafod also hosts a Specialist Teaching Facility supporting pupils with additional learning needs, alongside well-established provision for learners with English as an additional language. The school’s ethos centres on developing pupils who are ready, resilient, respectful and safe, underpinned by high expectations and strong community engagement.
The school places great value on their partnerships with parents and carers. They believe that pupils’ success is founded on forging positive relationships through mutual respect, and excellent teaching and learning experiences.
The motto for the school is "Learn to live, Live to learn". This reflects the school's philosophy of nurturing successful learners who have a lifelong love of learning and grow into confident, resilient, and caring individuals.

Please see PSQ document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Swansea:-School-cleaning-services./4DKADX5F52

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/4DKADX5F52

Total value (estimated):

GBP 950,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/09/2026 to 31/08/2029

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

Yes

Extension date:

31/08/2031

Delivery regions:

UKL18 - Swansea

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

20/02/2026 Time: 12:00

Tender submission deadline:

24/04/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/4DKADX5F52

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

08/06/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations