The Litmus Partnership: Kingfisher Learning Trust ~ Catering Tender

UK-Oldham: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Kingfisher Learning Trust
             RAM Mill Business Centre, Office 6, First Floor, Gordon Street, Chadderton, Oldham, OL9 9RH, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.kingfisherlearningtrust.co.uk/
             NUTS Code: UKD3
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/664AQ87K47
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Kingfisher Learning Trust ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide Catering services for all the schools within the Kingfisher Learning Trust. The Trust comprises of six schools providing education for a mix of Primary and Secondary aged pupils. The Trust is growing and is currently mid-way through adding a seventh school.       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,562,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKD3 Greater Manchester
      
      II.2.4) Description of procurement: The contract covers the scope for the provision of all catering services within the schools, which includes all hospitality and free issue requirements.
Kingfisher Special School
Halcyon Way School
Medlock Valley Primary School
Littlemoor Primary School
Blackshaw Lane Primary & Nursery School
Cromwell High School
The duration of the contract being offered is three years commencing on 1st April 2025 and concluding on 31st March 2028 and will be on a guaranteed performance basis offering a fixed annual return and or subsidy to the Trust. There will be the option to extend the contract for a further term excluding the right to further extend for a further term of three years.
It is expected that the successful contractor will have experience in the requirements of the Healthy Eating in Schools (Nutritional Standards & Requirements) for both Primary and Secondary pupils. The Trust would like to work with a partner who has previous experience of catering within SEN establishments.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the schools. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations within the school.
Regular customer and parental engagement will be required to ensure this is the case moving into the contract term.
These new standards of operation should meet the needs of the pupils’ moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise the local supply chain and farming” belt” in Greater Manchester to source all fresh produce, namely being:
Bakery Products
Meat
Fruit and Vegetables
Dairy Products
As you can appreciate, working with the local community is something that the school strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers (within a 20-mile radius of the Trust locations):
The Kingfisher Learning Trust also seeks to ensure that the catering operation will have the following objectives from 1st April 2025:
1.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students.
2.A focus on dietary requirements to ensure that all pupils can have access to a healthy and tasty meal.
3.Better value for money to be provided ensuring that the students are consistently provided with a quality meal with reasonable portion sizes.
4.Offer of a variety of food options suitable for ages ranging from 3 – 18 and pupils with specific dietary requirements.
5.A series of theme days are organised and run throughout the year with an exciting and robust marketing plan.
6.The successful contractor’s management team show a real interest in the schools and its students moving into this contract term.
7.A clear plan working alongside the school for reaching net zero carbon emissions.
8.Clear and transparent accounting.
The successful contractor is expected to maximise the use of all catering facilities through the adoption and employment of effective marketing policies and techniques. It will be the responsibility of the Contractor to develop specific marketing proposals to encourage a healthy approach to eating.
The terms and conditions of employment and recognition offered to the catering team should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum.
The Multi Academy Trust is expected to grow in the number of schools becoming part of the trust during this contract period.
Please see SQ document for more information
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,562,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2025 / End: 31/03/2031       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/664AQ87K47       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 26/07/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 09/09/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Oldham:-School-catering-services./664AQ87K47

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/664AQ87K47
   VI.4) Procedures for review
   VI.4.1) Review body:
             Kingfisher Learning Trust
       RAM Mill Business Centre Office 6, First Floor, Gordon Street, Chadderton, Oldham, OL9 9RH, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 18/06/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Kingfisher Special School
       Foxdenton Lane, Chadderton, Oldham, OL9 9QR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.kingfisher.oldham.sch.uk/
       NUTS Code: UKD3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Halcyon Way School
       Gordon Street, Oldham, OL99QE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.halcyonway.co.uk/
       NUTS Code: UKD3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Medlock Valley Primary School
       Deanshut Road, Oldham, OL8 2PN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.medlockvalley.oldham.sch.uk/
       NUTS Code: UKD3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Littlemoor Primary School
       Littlemoor Lane, Oldham, OL42RR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.littlemoor.oldham.sch.uk/
       NUTS Code: UKD3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       Blackshaw Lane Primary & Nursery School
       Blackshaw Lane, Heyside, Royton, Oldham, OL2 6NT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.blackshawlaneprimary.co.uk/
       NUTS Code: UKD3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Cromwell High School
       Yew Tree Lane, Dukinfield, Tameside, SK16 5BJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.cromwell.tameside.sch.uk/
       NUTS Code: UKD3