The Litmus Partnership: St John the Baptist Catholic MAT ~ Catering Tender

Contracting authority

Contracting authority:

St John the Baptist Catholic MAT

Public Procurement Organisation Number:

PZDX-9912-MBRN

Address:

St John the Baptist Catholic MAT, Surrey Street
Norwich
NR1 3PB
UK

Contact name:

Dan Simpson

Email:

dansimpson@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.stjohnthebaptist-cmat.org.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

St John the Baptist Catholic MAT ~ Catering Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide catering services for St John the Baptist Catholic MAT.
The tender project is seeking to appoint a single Supplier whose initiative and innovation will be welcomed for the provision of catering service within the existing facilities for the 8 primary schools and 1 secondary school. There are other schools within the Trust, currently self -operating catering, which may well become part of the contract scope during this contract period and if this becomes the case, joining schools would be priced in the spirit of the primary and secondary models submitted.
The Trust would wish the successful Supplier to review the current range of services offered, as well as to looking at the delivery of the current catering service and make recommendations accordingly.
The contract being tendered is for three years in duration from 1st January 2027 to the 31st December 2029 with the option to extend for a further two years, the extension would only be for 1 year at a time and will operate as a guaranteed performance contract, with the successful Supplier offering the Trust a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Trust for the duration of this contract.
The Trust intends its’ schools to be open for 190 days, however there are current consultations at an early stage which may end up reducing operational days ( via extension of the school day) – anything material available at the time of publishing will be included in the ITT documentation.
The contract offered covers the scope for the provision of all catering services within the schools, which currently includes morning break, lunch, all hospitality and free issue requirements.
The client would like to see innovative delivery of emerging food trends that are seen on the high street and in retail outlets that pupils and their families frequent and therefore need to be reflected in the school dining rooms. The ITT will capture detailed specifications for each school against which bidders can present confident proposals.
Free School Meals and hospitality will be charged based on consumption at a rate agreed yearly in line with government funding with associated sales and costs included within the pricing models. The successful Supplier will be expected to maximise the sourcing of fresh produce on a local basis, as well as provide support on educating the pupils in healthy eating and where food comes from.
Whilst the Trust prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The T/O value of the current contract is £1m per annum.
The successful Supplier will be required to provide catering services for nine schools;;
• Notre Dame High School, Surrey Street, Norwich, NR1 3PB
• St Mary’s RC Primary School, Kirkley Cliff Road, Lowestoft, NR33 0DG
• St Benet’s Catholic Primary, Ringsfield Road, Beccles, NR34 9PQ
• St Edmund’s Catholic Primary School, St Marys Street, Bungay, NR32 1AY
• St Augustine’s Catholic Primary School, 19 West End, Costessey, Norwich, NR8 5AG
• St Mary & St Peter Catholic Primary School, East Anglian Way, Gorleston, NR31 6QY
• Sacred Heart RC Primary School, Tollgate, Bretton, Peterborough, PE3 9XD
• St Martha’s Catholic Primary School, Field Lane, Kings Lynn, Norfolk, PE30 4AY
• St Francis of Assisi Catholic Primary, Jessop Road, Norwich, Norfolk, NR2 3QB

The Trust expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site.

Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Norwich:-School-catering-services./85P8RY7TK8

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/85P8RY7TK8

Total value (estimated):

GBP 5,000,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/01/2027 to 31/12/2029

CPV classifications:

55524000 - School catering services.

Contract can be extended:

Yes

Extension date:

31/12/2031

Delivery regions:

UKH15 - Norwich and East Norfolk

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

05/06/2026 Time: 12:00

Tender submission deadline:

28/08/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/85P8RY7TK8

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

12/10/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations