The Litmus Partnership: Sapientia Education Trust ~ Cleaning Tender

Contracting authority

Contracting authority:

Sapientia Education Trust

Public Procurement Organisation Number:

PRCL-6932-LTDD

Address:

Sapientia Education Trust, Wymondham College, Wymondham
Norfolk
NR18 9SZ
UK

Contact name:

Not provided

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.se-trust.org/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Sapientia Education Trust ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide Cleaning services for ten schools within the trust, six secondary schools and four primaries situated in East Norfolk, centered around Norwich and Northern Suffolk.
The Sapientia Education Trust (SET) was established in 2016 with the purpose of bringing like-minded schools together to work in partnership to deliver a world class education to pupils in Norfolk and Suffolk. The term Sapientia comes from the motto of the founding school, Wymondham College, and means wisdom.
‘Our work is cross-phase and involves a strong commitment to staff development and on-going training for all staff in our schools. We believe that collaboration and partnership work helps raise standards and we work with a range of schools within and beyond our Trust.’
Current catering service annual turnover for the nine schools in scope is estimated to be in excess of £1.1million per annum
The principal aim of this process will be to realise the benefits of a single specialist service provider. This is a key strategic project that will bring the trust from three existing service providers and two schools that self -deliver into one bundled contract, with an output specification defined that should attract in-form education sector caterers to make confident and commercially attractive bids.
The intention of the process is to bring the majority of the trust’s cleaning services under one service provider – with the objective to achieve a higher consistent level of quality in each school, primary or secondary, than is currently being achieved by the mix of service providers and in-house operation. A further aim is for better communication and more evidence of service assurance at both school and at trust level.
The ITT process will focus bidders questions to assure that the process has the right mix and weightings of qualitative measurements to demonstrate the Trust’s desire for enduring quality alongside fair and competitive value; which will allow the best fit contractor to succeed.


Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Norfolk:-School-cleaning-services./YC643YU428

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/YC643YU428

Total value (estimated):

GBP 5,500,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/08/2026 to 31/07/2029

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

Yes

Extension date:

31/07/2031

Delivery regions:

UKH16 - North and West Norfolk

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

23/01/2026 Time: 12:00

Tender submission deadline:

26/03/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/YC643YU428

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

27/04/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations