The Litmus Partnership is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | Bassaleg School ~ Cleaning Tender |
| Notice type: | UK4: Tender notice |
| Authority: | The Litmus Partnership |
| Nature of contract: | Services |
| Procedure: | Above threshold - Competitive flexible procedure |
| Short Description: | The successful supplier will be required to provide cleaning services for Bassaleg School located in Newport, Wales. The value of the contract is approximately £263,000 per annum. Following significant investment in the school by both the Welsh Government and Newport City Council, the school offers state of the art facilities, including a new build ‘Adeilad Balch’ that was opened in September 2023. The investment increased the school capacity to 2,050 pupils and includes extensive dining facilities, learning spaces, classrooms, specialist teaching rooms and sports pitches. The school vision, rooted in the mantra of’ Believing and Belonging’ is for all members of our community to both support and challenge each other to be the very best versions of ourselves in all aspects of our lives; that’s why we place such emphasis on our core values of being kind, respectful and honest. The duration of the contract being offered is three years commencing on 1st August 2025 and concluding on 31st July 2028 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of three years. This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. We are seeking a suitably experienced Supplier who has current experience of working within the Secondary school marketplace, ideally with a strong operational base within South Wales, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term. Please see SQ Document for further information. |
| Published: | 14/04/2025 14:46 |
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Scope
Description: The successful supplier will be required to provide cleaning services for Bassaleg School located in Newport, Wales.
The value of the contract is approximately £263,000 per annum.
Following significant investment in the school by both the Welsh Government and Newport City Council, the school offers state of the art facilities, including a new build ‘Adeilad Balch’ that was opened in September 2023. The investment increased the school capacity to 2,050 pupils and includes extensive dining facilities, learning spaces, classrooms, specialist teaching rooms and sports pitches.
The school vision, rooted in the mantra of’ Believing and Belonging’ is for all members of our community to both support and challenge each other to be the very best versions of ourselves in all aspects of our lives; that’s why we place such emphasis on our core values of being kind, respectful and honest.
The duration of the contract being offered is three years commencing on 1st August 2025 and concluding on 31st July 2028 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of three years.
This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
We are seeking a suitably experienced Supplier who has current experience of working within the Secondary school marketplace, ideally with a strong operational base within South Wales, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term.
Please see SQ Document for further information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Newport:-School-cleaning-services./7RZ744HC58
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/7RZ744HC58
Total value (estimated):
GBP 1,578,000 excluding VAT GBP 1,578,000 including VAT
Description
Contract dates (estimated)
01/08/2025 to 31/07/2031
CPV Classifications:
90919300 - School cleaning services.
Delivery regions:
Not Provided
Award criteria:
Quality criterion - Name: Quality / Weighting: 100
Submission
Tender submission deadline: 12/05/2025 Time: 12:00
Submission address and any special instructions: https://litmustms.co.uk/respond/7RZ744HC58
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 16/06/2025
Procedure
Procedure type: Competitive flexible procedure
Contracting authority
Bassaleg School, PWVQ-8855-NXJP
Forge Rd, Forge Ln, Bassaleg, Newport, NP10 8NF, United Kingdom
Email: tenders@litmuspartnership.co.uk
Address of the buyer profile: https://www.bassalegschool.com/
Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: Wales