The Litmus Partnership: Lambeth Schools' Consortium ~ Catering Tender

UK-London: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Lambeth Schools' Consortium
             Jubilee Primary School, Tulse Hill, London, SW2 2JE, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://lambethschoolspartnership.uk/
             NUTS Code: UKI45
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/R6D22RNSM5
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Lambeth Schools' Consortium ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The Lambeth Schools’ Consortium (The Consortium) currently comprises 32 Primary Schools located in the London borough of Lambeth and was formed in 2014 following the council’s decision to delegate the centrally managed school meal service to schools. Since this time the school meal service has been outsourced and The Consortium now wishes to participate in a tender process in accordance with the Public Contracts Regulations 2015 for a further contract to supply its centrally managed outsourced school meals service       
      II.1.5) Estimated total value:
      Value excluding VAT: 14,700,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI45 Lambeth
      
      II.2.4) Description of procurement: The Lambeth Schools’ Consortium (The Consortium) currently comprises 32 Primary Schools located in the London borough of Lambeth and was formed in 2014 following the council’s decision to delegate the centrally managed school meal service to schools. Since this time the school meal service has been outsourced and The Consortium now wishes to participate in a tender process in accordance with the Public Contracts Regulations 2015 for a further contract to supply its centrally managed outsourced school meals service.
Basis of Contract
•The contract will commence in September 2025 and will be for an initial period of 5 years.
•The contract may be extended by 2 further years, making a total maximum fixed term of 7 years.
•London Living Wage is adopted by all participating schools
•The contract will be awarded to a single supplier.
•The estimated turnover is circa £10.5 million over the initial 5-year period.
Objectives
The appointed Supplier will have significant experience of delivering quality catering services within Primary schools and should have proven expertise of successfully increasing pupil meal uptake across group contracts together with a compelling attitude towards making the lunchtime service appealing, healthy and educational for children.
Coupled with the familiarity and practice of successfully managing a large workforce, the Supplier should ideally have a strong operational base in London and able to leverage sufficient resources to ensure the required level of service is constantly maintained. Within the Consortium there a small number of ‘Special Educational Needs and Disability Schools’ which require a more tailored menu offer together with a number of schools without kitchens (Dining Centres) that have their meals produced from a nominated school (Production Kitchens) within The Consortium. It will be imperative that bidders are able to provide these services and can provide the necessary transportation of meals either direct or via a third party between the nominated Production Kitchens and associated Dining Centres.
Ultimately, it is important that the Supplier can demonstrate a proven ability to manage a well-organised and efficient catering service that continual strives to offer ‘best value’ to each participating school.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 14,700,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2025 / End: 31/08/2031       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/R6D22RNSM5       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 09/08/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 09/09/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-London:-School-catering-services./R6D22RNSM5

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/R6D22RNSM5
   VI.4) Procedures for review
   VI.4.1) Review body:
             Lambeth Schools' Consortium
       Jubilee Primary School, Tulse Hill, London, SW2 2JE, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 01/07/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Allen Edwards Primary School
       Studley Road, Stockwell, London, SW4 6RP, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.allenedwards.co.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Archbishop Sumner CE Primary School
       Reedworth Street, Lambeth, London, SE11 4PH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.archbishop-sumners-primary.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Bonneville Primary School
       Bonneville Gardens, Clapham, London, SW4 9LB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.bonneville-primary.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Christ Church SW9 Primary
       Cancell Rd, London, SW9 6HN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://christchurchschool.cc/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       Christ Church CE (Streatham) School
       Cotherstone Road, Streatham, London, SW2 3NF, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.christchurchstreatham.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Clapham Manor
       Belmont Road, Clapham, London, SW4 0BZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://claphammanor.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      7: Contracting Authority
       Elm Court School
       Elm Park, London, SW2 2EF, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.elmcourt.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      8: Contracting Authority
       Heathbrook Primary School
       1A St Rule Street, Nine Elms, London, SW8 3EH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.heathbrook.org/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      9: Contracting Authority
       Holy Trinity CE Primary School
       Upper Tulse Hill, London, SW2 2RL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.holytrinityceprimary.org.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      10: Contracting Authority
       Jessop Primary School
       Lowden Road, London, SE24 0BJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://jessop.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      11: Contracting Authority
       Jubilee Primary School
       Tulse Hill, London, London SW2, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.jubilee.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      12: Contracting Authority
       Lansdowne School
       49 Combermere Road, London, SW9 9QD, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.lansdowneschool.co.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      13: Contracting Authority
       Larkhall Primary School
       Smedley Street, London, SW4 6PH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.larkhall.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      14: Contracting Authority
       Livity School
       Adare Walk, Streatham, London, London, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.thelivityschool.co.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      15: Contracting Authority
       Macaulay CE Primary School
       Victoria Rise, London, SW4 0NU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.macaulaycofeschool.co.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      16: Contracting Authority
       St Andrews CE Primary School
       Kay Road, London, SW9 9DE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.standrewsprimaryschoolstockwell.org/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      17: Contracting Authority
       St Bedes Catholic Infant School
       Thornton Rd, London, SW12 0LF, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-bedes.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      18: Contracting Authority
       St Bernadette's School
       Atkins Rd, London, SW12 0AB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.stbernadette.co.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      19: Contracting Authority
       St Helen's Catholic Primary School
       Knowle Close, London, SW9 0TQ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-helens.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      20: Contracting Authority
       St John the Divine CE Primary School
       Warham Street, Camberwell New Road, London, SE5 0SX, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.sjtdprimary.org.uk
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      21: Contracting Authority
       St John's Angell Town CE Primary School
       85 Angell Road, London, SW9 7HH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-johns.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      22: Contracting Authority
       St Jude's CE Primary School
       Regent Road, London, SE24 0LX, United Kingdom
       Email: tenders@litmuspartnership.co.ukq
       Main Address: https://st-judes.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      23: Contracting Authority
       St Luke's CE Primary School
       Linton Grove, London, SE27 0DZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.st-lukes-primary.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      24: Contracting Authority
       St Marks C of E Primary School
       Harleyford Road, London, SE11 5SL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.stmarkscofeprimarylambeth.co.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      25: Contracting Authority
       St Saviour's CE Primary School
       Herne Hill Road, London, SE24 0AY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.stsaviourslambeth.co.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      26: Contracting Authority
       St Stephen's CE Primary School
       Dorset Road, London, SW8 1EJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-stephens.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      27: Contracting Authority
       Stockwell Primary School
       Stockwell Road, London, SW9 9TG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stockwell-pri.lambeth.sch.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      28: Contracting Authority
       Sudbourne Primary School
       Hayter Road, London, SW2 5AP, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.sudbourne.com/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      29: Contracting Authority
       The Orchard Primary School
       Christchurch Road, London, SW2 3DH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://orchardprimaryschool.com
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      30: Contracting Authority
       Turney School
       Turney Road, London, SE21 8LX, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://turneyschool.co.uk/
       NUTS Code: UKI45

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      31: Contracting Authority
       Walnut Tree Walk Primary School
       Walnut Tree Walk, London, SE11 6DS, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.wtwschool.co.uk/
       NUTS Code: UKI45