The Litmus Partnership: Rokesly Junior SchooI, Rokesly Infant & Nursery School and Coleridge Primary School ~ Catering tender

UK-London: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Rokesly Junior SchooI and Rokesly Infant & Nursery School
             Rokesly Avenue, London, N8 8NH, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.rokesly-jun.haringey.sch.uk/
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/A82HZ9A8C9
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Rokesly Junior SchooI, Rokesly Infant & Nursery School and Coleridge Primary School ~ Catering tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Rokesly Junior SchooI, Rokesly Infant & Nursery School and Coleridge Primary School ~ Catering tender
The 3 participating schools namely Rokesly Junior school, Rokesly Infant & Nursey School and Coleridge Primary School have joined together for sole purpose of conducting a procurement exercise for the supply of catering services.

With the schools based in close proximity of each other there is strong possibility for a single supplier to provide the catering services all schools. However, each school reserves the right to select the supplier that provides the most economical and advantageous tender to its school. The successful Supplier will be required to provide full catering services located at:

Rokesly Junior and Rokesly Infant & Nursery School
Rokesly Avenue
London
N8 8NH

https://www.rokesly-jun.haringey.sch.uk/
https://www.rokesly-inf.haringey.sch.uk/

Coleridge Primary School
77 Crouch End Hill
London
N8 8DN

https://coleridgeprimary.net/       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The 3 participating schools namely Rokesly Junior school, Rokesly Infant & Nursey School and Coleridge Primary School have joined together for sole purpose of conducting a procurement exercise for the supply of catering services
With the schools based in close proximity of each other there is strong possibility for a single supplier to provide the catering services all schools. However, each school reserves the right to select the supplier that provides the most economical and advantageous tender to its school. The successful Supplier will be required to provide full catering services located at:
Rokesly Junior and Rokesly Infant & Nursery School Coleridge Primary School
Rokesly Avenue
London
N8 8NH

About
Rokesly Junior School and Rokesly Infant & Nursery School
Both the Junior School and Infant & Nursey School are located in the same building and whilst each school has its own dedicated dining room they both benefit from being attached to a central kitchen which significantly assists with the production and serving of meals
Combined there are approximately 600 pupils
Rokesly Junior School is a mixed gender school with approximately 325 pupils between the ages of 7-11.
Rokesly Infant School with Nursery is a mixed gender school with approximately 275 pupils between the ages of 3-7. The nursery serves roughly 15 meals per day
Further details can be found on the school’s websites:
https://www.rokesly-jun.haringey.sch.uk/
https://www.rokesly-inf.haringey.sch.uk/
 
Coleridge Primary School

A large 4 form entry primary school with nursery provision with approximately 870 pupils between the ages 3-11

Further details can be found on the school’s website:
https://coleridgeprimary.net/
Basis of Contract
The schools are embarking on this tender process with the intention of appointing an experienced Supplier to deliver full catering services. The contract is intended to commence on 1st September 2023 and will be for an initial period of 3 years plus an option to extend by 2 years up to a maximum of 5 years in duration.
The turnover for Rokesly Junior School and Rokesly Infant & Nursery School is estimated to be circa £450,000 over 3 years for the initial period.
The turnover for Coleridge Primary School is estimated to be circa £750,000 over 3 years for the initial period.
Combined turnover is estimated to be circa £1.2 million over 3 years for the initial period
Objectives
The appointed Supplier will have proven experience of delivering quality catering services within primary and nursery schools and should have suitable experience and expertise of successfully increasing pupil meal uptake. With an established record in successfully managing the TUPE process, the Supplier may also be required to apply for ‘Pass Through’ admission agreement (ABS) in order to manage the LGPS associated with certain members of the catering team. Furthermore, the Supplier should ideally have a strong operational base in the local area together with a compelling attitude towards making the lunchtime service appealing, healthy, nutritious and fun for children
Ultimately, it is important that the Supplier can demonstrate an ability to manage an efficient catering service through the application of effective staff training, management and quality controls that delivers continual ‘best value’ to all schools.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2023 / End: 31/08/2028       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 24/02/2023 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 27/03/2023       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-London:-School-catering-services./A82HZ9A8C9

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/A82HZ9A8C9
   VI.4) Procedures for review
   VI.4.1) Review body:
             Rokesly Junior and Rokesly Infant & Nursery School
       London, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 20/01/2023

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Coleridge Primary School
       77 Crouch End Hill, London, N8 8DN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://coleridgeprimary.net/
       NUTS Code: UKI