The Litmus Partnership: Kingfisher Schools Trust ~ Cleaning Tender

Contracting authority

Contracting authority:

Kingfisher Schools Trust

Public Procurement Organisation Number:

PXXC-7316-DQJW

Address:

Prospect House, Loddon Business Park, Little Money Road
Loddon
NR14 6JD
UK

Contact name:

Howard Allen

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.kingfisherschools.co.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Kingfisher Schools Trust ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide cleaning services for Kingfisher Schools Trust.
This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to five suppliers to participate in the tender stage. Selection will be based on the criteria set out in the PSQ/tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage.
Contract value is likely to be around £600,000 per annum
Kingfisher is a new trust providing direction, support and challenge to six schools in Suffolk and Norfolk. They have a mission to provide exceptional education for our pupils. They seek to have a deep understanding of our local communities but to have ambitions for young people equal to those of the very best schools and academy trusts anywhere in England.
In scope for this project are 6 of the Trust’s schools;
•Alde Valley Academy – Secondary – currently contracted out – Approx 7298sqm
•Northgate Primary School – Primary – currently in-house cleaning – Approx 1572sqm
•Roman Hill Primary School – Primary – currently in-house cleaning – Approx 2800sqm
•Snape Primary School – Primary currently contracted out – Approx 309sqm
•Southtown Primary School – currently contracted out – Approx 834sqm
•Stowmarket High School – currently contracted out – Approx 7158sqm
As can be seen from the above schools in scope, there is currently a mixed economy of contracted and in-house services. There is one further school in the trust that will remain in-house for the time being, but may well come into scope in the contract term if the partnership develops as hoped.
The school project stakeholder’s aims for this process are as follows:

•Consistency of cleanliness across the schools
•Quality of local and off-site supervision (auditing/ training/ communication/ recruitment)
•Improving communication between the service provider and school stakeholders and between the service provider and the trust
•Upgrade of machinery and technology and review of chemicals used
•Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed
•Improved and social value and environmental activity and reporting
•Development true sense of partnership with the successful service provider
•To improve the flexibility and mobility of employees to proactively and reactively support absence across the estate

The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from August 2026 until end July 2029 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years). The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return any hours not worked to the trust.

Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Loddon:-School-cleaning-services./94KK4942E5

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/94KK4942E5

Total value (estimated):

GBP 3,000,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/08/2026 to 31/07/2029

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

Yes

Extension date:

31/07/2031

Delivery regions:

UKH15 - Norwich and East Norfolk

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

20/03/2026 Time: 12:00

Tender submission deadline:

22/05/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/94KK4942E5

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

22/06/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations