The Litmus Partnership: Huntcliff Academy Trust ~ Catering Tender

UK-Lincolnshire: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Huntcliff Academy Trust
             Huntcliff School, Kirton-In-Lindsey, Lincolnshire, DN21 4NN, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.huntcliff.n-lincs.sch.uk/
             NUTS Code: UKF3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/6VU22249P2
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Huntcliff Academy Trust ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide catering services for Huntcliff School.

Huntcliff Academy Trust may grow, with a number of additional schools becoming part of the Trust during this contract period and the provision of catering services at these schools if they have joined the Trust would fall under the scope of this contract. The successful Supplier would be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools would not be increased and they would join the contract for the remaining contract period that exists at the point of entry into the Trust.       
      II.1.5) Estimated total value:
      Value excluding VAT: Not Provided       
      Currency: Not Provided
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKF3 Lincolnshire
      
      II.2.4) Description of procurement: The successful Supplier will be required to provide catering services for Huntcliff School.

Huntcliff Academy Trust may grow, with a number of additional schools becoming part of the Trust during this contract period and the provision of catering services at these schools if they have joined the Trust would fall under the scope of this contract. The successful Supplier would be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools would not be increased and they would join the contract for the remaining contract period that exists at the point of entry into the Trust.

Huntcliff School is situated on a pleasant site on the eastern edge of the rural town of Kirton-in-Lindsey. Having converted to single status academy in February 2012, Huntcliff currently caters for students aged 11 to 16 years old.

Our students come, not only from Kirton itself, but also from the neighbouring towns and villages and we work extensively with our feeder primary schools to ensure a smooth transition between KS2 and KS3.

Our ambition for our school and our students is predicated on: Outstanding teaching, learning, students and outcomes.

Huntcliff School agrees that all food and drink provided to pupils shall comply with current school food standards legislation. Similarly compliance to current GDPR, allergen and hygiene legislation are deemed critical to ensure the overall quality of the catering service is appropriate. There are currently circa 648 pupils with circa 134 entitled to Free School Meals and uptake typically 100 per day.

The guaranteed performance contract will commence on 1 January 2021 for an initial period of three years, until 31st December 2023, with the opportunity to extend for a further period of two years at the discretion of the School Trustees.

The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Client expects the successful Supplier to evidence, through their bid, how they shall support and complement their stated target. The Client requires menus to be fully compliant with the Food for Life Silver standard.
The contract covers the scope for the provision of catering services, which currently includes: breakfast, morning break and lunch, all hospitality and free issue requirements.

Meals shall be charged at £2.40 (currently £2.30) on consumption for the first year of the contract (main course, dessert & drink), with Free School Meals at margin, but hospitality, duty meals and free issues at net cost. Packed lunches shall be required for some school trips. The School currently receives a return from the catering service. The client’s expectation is to receive a monthly invoice for FSM, Duty Meals and any Hospitality, along with the agreed return.

The successful Supplier will work closely with the Client to manage the provision of catering and the overall meal experience. The annual turnover of the current catering service is circa £172K, with an annual catering return of circa £8K.
The School successfully operates a ParentPay system, with parents either crediting accounts online or via cash loaders at School, cash is managed by the catering contractor.
The Client invites Suppliers to consider offers of appropriate capital investment and Suppliers’ ideas for the development of the current catering service will be welcomed.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/01/2021 / End: 31/12/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process.
Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will betaken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 19/06/2020 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 14/07/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Lincolnshire:-School-catering-services./6VU22249P2

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/6VU22249P2
   VI.4) Procedures for review
   VI.4.1) Review body:
             Huntcliff Academy Trust
       Huntcliff School, Lincolnshire, DN21 4NN, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 01/05/2020

Annex A