The Litmus Partnership: Hinchley Wood Learning Partnership ~ Catering Tender

Contracting authority

Contracting authority:

Hinchley Wood Learning Partnership

Public Procurement Organisation Number:

PMLG-1689-JBXG

Address:

Hinchley Wood School, Claygate Lane, Hinchley Wood
Esher
KT10 0AQ
UK

Contact name:

Not provided

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Hinchley Wood Learning Partnership ~ Catering Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

Thames Ditton Junior School (TDJS) is a Junior school in Thames Ditton, Surrey, with children in Years 3, 4, 5 and 6. In 2022 the school became an academy and joined as the third school in the Hinchley Wood Learning Partnership. The school will be moving from three to two forms of entry from September 2026. The kitchen was recently refurbished and includes a Rational combi oven.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the current 360 students on roll and 55 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The school would like potential contractors to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from September 2026 to August 2029 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the school a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Thames Ditton Junior School for the duration of this contract.
The 2026/27 school year is based on a calendar of 38 weeks (due to a two-week October half-term). https://www.tdjs.org/61/term-dates
INSET days are to be confirmed but typically there are four days are to be used for staff professional development, with one or two right at the beginning of September.
The contract offered covers the scope for the provision of lunchtime catering services within the school. Free School meals will be charged based on consumption.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.






The catering profile of the student body is as follows and offers a good opportunity to increase the daily number of catered lunches:
Catered Lunches during the week: 175 – 196
Packed lunches during the week:164 – 185
Free school meal students:17

The value of the current contract is: -
2024/ 2025
Total££79,726.00

TDJS expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The school expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor’s tender submission would be welcomed. The school would like the Contractor to look at making this investment within the existing kitchen area.

Please be advised that this contract will be let on a 3 + 2 Year contract

Please see PSQ document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Esher:-School-catering-services./QY682TU62S

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/QY682TU62S

Total value (estimated):

GBP 398,630 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/09/2026 to 31/08/2029

CPV classifications:

55524000 - School catering services.

Contract can be extended:

Yes

Extension date:

31/08/2031

Delivery regions:

Not provided

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

02/01/2026 Time: 12:00

Tender submission deadline:

06/03/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/QY682TU62S

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

11/05/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations