The Litmus Partnership: Cotham School ~ Cleaning Tender

Contracting authority

Contracting authority:

Cotham School

Public Procurement Organisation Number:

PYBW-8563-JMZW

Address:

Cotham School, Cotham Lawn Road, Cotham
Bristol
BS6 6DT
UK

Contact name:

Jeremy Alderton

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.cotham.bristol.sch.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Special regime:

None

Scope

Title:

Cotham School ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide cleaning services for Cotham School.
Two sites listed below of the school are included in the tender, and we are seeking tender submissions for the whole contract.
Cotham School has an excellent reputation in Bristol built upon its results and student performance ranked one of the best. The successful contractor will be required to deliver a service and meet the requirements of the specification at each site from the contract commencement.
1 - Secondary Schools 1 – Sixth form centre
The process is to be inclusive of the requirements for the following locations:
•Cotham School, Cotham Lawn Road, Cotham, Bristol, BS6 6DT
•Cotham Learning Community, Charnwood House, 30 Cotham Park, Bristol, BS6 6BU
•Stoke Lodge Playing Fields, Stoke Lodge, West Dene, Bristol, BS9 2BH

The contract being tendered is for 3 years in duration from 1st August 2027 until 31st July 2030, with the option to extend for further terms of 1 +1 years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
The Trust requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires is for the successful contractor to operate to always being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered.

Please see PSQ Document for more information.

Total value (estimated):

GBP 1,500,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/08/2027 to 31/07/2030

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

Yes

Extension date:

31/07/2032

Delivery regions:

UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

11/12/2026 Time: 12:00

Tender submission deadline:

26/02/2027 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/DV94ZC5BC9

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

19/04/2027

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations