The Litmus Partnership: Cotham School ~ Catering Tender

Contracting authority

Contracting authority:

Cotham School

Public Procurement Organisation Number:

PYBW-8563-JMZW

Address:

Cotham Lawn Road, Cotham
Bristol
BS6 6DT
UK

Contact name:

Not provided

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.cotham.bristol.sch.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Cotham School ~ Catering Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide catering and hospitality services for Cotham School.
Two sites listed below of the school are included in the tender, and we are seeking tender submissions for the whole contract.
Cotham School has an excellent reputation in Bristol built upon its results and student performance ranked one of the best. The successful contractor will be required to deliver a service and meet the requirements of the specification at each site from the contract commencement.
1 - Secondary Schools 1 – Sixth form centre
The process is to be inclusive of the requirements for the following locations:
•Cotham School, Cotham Lawn Road, Cotham, Bristol, BS6 6DT
•Cotham Learning Community, Charnwood House, 30 Cotham Park, Bristol, BS6 6BU

The contract being tendered is for 3 years in duration from 1st September 2026 until 31st August 2029, with the option to extend for further terms of 1 +1 years on the same terms and conditions excluding the right to further extend. The contract will be guaranteed performance in nature.
The tender project is seeking to appoint a Contractor whose Initiative and innovation will be welcomed for the provision of all catering services within the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations across the sites.
Regular customer and parental engagement (using digital platforms and social media) will be required to ensure this is the case moving into the contract term.
These new standards of operation should meet the needs of pupil’s moving forward into this contract term.
The contract will operate on a guaranteed basis (return or subsidy) with free school meals being charged to the client monthly at net food cost only. All hospitality is to be charged on a net food cost basis.
The approximate current revenue (sales) within the contract annually is in the region of £352,000 across both locations.
The successful contractor will be expected to put forward both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery and within the successful contractor’s organisation, while working to deliver the Cotham School environmental policies. Your approach to sustainability should mirror that of the school’s.
The successful contractor should be able to evidence significant steps towards carbon neutrality as well as demonstrable plans to achieve their targets throughout the contractual term. It will be expected that sustainability as well as social value be reported through the management review meetings.
The terms and conditions of employment and recognition offered to the catering operatives should be both progressive and forward thinking ensuring that the staffing establishment is always complete, and staff turnover is kept to a minimum.

Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Bristol:-School-catering-services./7JW8VU929F

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/7JW8VU929F

Total value (estimated):

GBP 1,760,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/09/2026 to 31/08/2029

CPV classifications:

55524000 - School catering services.

Contract can be extended:

Yes

Extension date:

31/08/2031

Delivery regions:

UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

09/01/2026 Time: 12:00

Tender submission deadline:

27/03/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/7JW8VU929F

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

09/06/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations