The Litmus Partnership: Colmers School & Sixth Form College ~ Cleaning Tender

Contracting authority

Contracting authority:

Colmers School & Sixth Form College

Public Procurement Organisation Number:

PGVN-9141-QWXX

Address:

Colmers School & Sixth Form College, Bristol Road South, Rednal
Birmingham
B45 9NY
UK

Contact name:

Neil Cook

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://colmers.bham.sch.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Colmers School & Sixth Form College ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide cleaning services for Colmers School & Sixth Form College.
The value of the current contract is approximately £162K per annum.
Colmers School & Sixth Form College is a large secondary school within Birmingham and is situated on the Rubery / Longbridge border. The current pupil roll is currently stable at capacity and is anticipated to continue to be so.
Customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response your methodology to this will need to be detailed along with examples of where this has been undertaken within similar contracts recently.
The contract will commence on 1 April 2027 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the governing body. The successful Supplier will invoice the client for one-twelfth of the annual cost monthly, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client’s requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for then a credit will be required by the Client. The Client requires that the tendered number of hours are always worked, and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave.

Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-cleaning-services./D2VBG6T42H

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/D2VBG6T42H

Total value (estimated):

GBP 810,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/04/2027 to 31/03/2030

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

Yes

Extension date:

31/03/2032

Delivery regions:

UKG31 - Birmingham

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

22/05/2026 Time: 12:00

Tender submission deadline:

22/05/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/D2VBG6T42H

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

26/10/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations