The Litmus Partnership: St Patrick & St Edmund’s Catholic Primary School & St Joseph’s Catholic Primary School ~ Catering Tender

Contracting authority

Contracting authority:

St Patrick & St Edmund’s Catholic Primary School & St Joseph’s Catholic Primary School

Public Procurement Organisation Number:

PDMQ-7961-BYLN

Address:

St Patrick & St Edmund’s Catholic Primary School, Rosebery Street
Birmingham
B18 7PA
UK

Contact name:

Simon Quill

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://stpatandsted.bham.sch.uk/index.asp

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Special regime:

None

Scope

Title:

St Patrick & St Edmund’s Catholic Primary School & St Joseph’s Catholic Primary School ~ Catering Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide catering services for St Patrick and St Edmund’s Catholic Primary School and St Joseph’s Catholic Primary School.
The annual contract value for the two schools combined is approximately £189.750 and the initial contract term will be three years, commencing 1 September 2026 and concluding 31 August 2029. The contract will operate on a guaranteed performance basis, offering a fixed annual return and/or subsidy. There will be an option to extend for a further term of two years by mutual agreement.

Overview of St Patrick and St Edmund’s Catholic Primary School
St Patrick’s & St Edmund’s Catholic Primary School is a Nursery to Year 6 primary school located in Birmingham, with nursery pupils attending either half-day or full-day sessions. Currently 42% of pupils are eligible for Free School Meals (FSM). The school has approximately 306 pupils on roll including nursery pupils and 43 staff employed on site. The annual contract value is approximately £105,000.
The school currently operates as a two-form entry, although pupil numbers are now in decline. The school is split across two separate sites: one accommodating EYFS and KS1 (Nursery to Year 2), and a second site for KS2 (Years 3–6).
All food is prepared in the KS1 kitchen and then transported to the KS2 site for service during the lunch period. The two sites are located approximately 900 metres apart.



Overview of St Joseph’s Catholic Primary School
St Joseph’s Catholic Primary School is based in Darlaston in the West Midlands. Currently 40.7% of pupils are eligible for Free School Meals (FSM). The school has approximately 243 pupils on roll including nursery pupils and 26 staff employed on site. The annual contract value is approximately £84,750.
The school has a serving kitchen only and lunches are currently delivered in from another site.

This tender seeks to appoint a flexible, proactive, and innovative catering contractor capable of meeting the evolving needs of the school communities.
The appointed contractor will be expected to deliver high-quality service standards, maintaining excellence in all aspects of the operation. The new food offer should deliver consistent quality and value, supported by regular engagement with both pupils and parents throughout the contract term.
Moving into this new contract period, the school aims to expand both the range of foods and the level of service provision. One key objective is for the successful contractor to maximise the use of the local supply chain and farming network in the West Midlands by sourcing fresh produce — including bakery products, meat, fruit and vegetables, and dairy — from suppliers within a 25-mile radius of the schools
Working with the local community is central to the school’s values, and we wish to ensure that all fresh produce is sourced locally wherever possible.


Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-catering-services./9JMCZB5R98

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/9JMCZB5R98

Total value (estimated):

GBP 948,750 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/09/2026 to 31/08/2029

CPV classifications:

55524000 - School catering services.

Contract can be extended:

Yes

Extension date:

31/08/2031

Delivery regions:

UKG31 - Birmingham

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

13/02/2026 Time: 12:00

Tender submission deadline:

17/04/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/9JMCZB5R98

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

08/06/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations