The Litmus Partnership: Swansea University

UK-Swansea: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Swansea University
             Singleton Park, Swansea, SA2 8PP, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.swansea.ac.uk/
             NUTS Code: UKL18
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/tenders/UK-Swansea:-School-catering-services./TK69UBQCFB
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Swansea University       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate. The contract term will be ten years and the estimated contract value over the term is £45,000,000.
The tender process for the contract will follow the competitive dialogue procedure under Schedule 3 of the Public Contracts Regulations 2015.       
      II.1.5) Estimated total value:
      Value excluding VAT: 45,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKL18 Swansea
      
      II.2.4) Description of procurement: Introduction
Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate. The contract term will be ten years and the estimated contract value over the term is £45,000,000.
The tender process for the contract will follow the competitive dialogue procedure under Schedule 3 of the Public Contracts Regulations 2015.
Scope
Swansea University spans two stunning campuses at each end of Swansea’s waterfront. Singleton Park Campus is set in mature parkland and botanical gardens, overlooking Swansea Bay beach. Bay Campus is located on the beachfront on the eastern approach into Swansea.
The University wishes to procure a ten-year contract and is seeking an innovative catering and hospitality service across the two campus locations that reflects high street and culinary developments and health & dietary trends. The key elements of the services are set out below.
•In addition to the retail catering and café outlets on each campus the University offers a student accommodation package within some of its student residences which includes a pre-paid dining card.
•A delivered hospitality service across the campuses – the majority of the custom is the delivery of lunches and refreshments to internal departments within the University to facilitate a range of events from small business meetings to large academic or student-related events. A small amount of sales are to external organisations, some of which are based at the campus and some of which are based across Swansea. The University believes that there is an opportunity to increase the external use of the service.
•An extensive conferencing, events and banqueting service, which is marketed and booked by a separate in-house event services team who collect a fee for this service.
•In 2018-2019, there were seven summer schools held at the University with delegate numbers ranging from 20 to 150. Whilst the particulars for each summer school can vary, each booking generally requires the provision of breakfast, lunch and dinner for the duration of their stay.
•There are a number of vending machines located across both campuses, which offer staff and students quick access to soft drinks, crisps, confectionery and hot beverages.
Commercial and Contract Objectives
The following elements are key criteria which the University is seeking to achieve through the new commercial catering contract:
•Student experience to be enhanced through value for money and enhancements to food quality and catering options across our campuses.
•Guaranteed, risk free financial return sufficient to cover all ongoing operating costs and taxation liabilities.
•Guaranteed capital investment funding across contract term including initial and ongoing development.
•Investment programme to address identified service and compliance issues.
•Gain share mechanisms to allow the University to achieve positive net income as contract matures and potential is realised.
•Flexibility to adapt to demand over the duration of the contact.
•No reduction in current service levels including overall scope, scale and availability.
•All identified staff transfer under TUPE.
•Retail, hospitality, event and conference provision.
•Ongoing support for Students’ Union ventures.
•University input on pricing, product and branding.
•Alignment with general University strategy, policy and principles
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 45,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2021 / End: 31/08/2031       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity, please click here: https://litmustms.co.uk/tenders/UK-Swansea:-School-catering-services./TK69UBQCFB       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description COMPETITIVE_DIALOGUE
      IV.1.1) Type of procedure:Competitive dialogue    
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: Yes.
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 04/09/2020 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 11/09/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English, Welsh,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Swansea:-School-catering-services./TK69UBQCFB

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/TK69UBQCFB
   VI.4) Procedures for review
   VI.4.1) Review body:
             Swansea University
       Swansea, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 31/07/2020

Annex A