The Litmus Partnership: Sapientia Education Trust ~ Catering Tender

UK-Norfolk: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Sapientia Education Trust
             Wymondham College, Wymondham, Norfolk, NR18 9SZ, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.se-trust.org/
             NUTS Code: UKH15
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/RH6TA7FX6G
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Sapientia Education Trust ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide Catering Services for fifteen schools within the trust, six secondary schools and nine primaries, situated in Norfolk, centred around Norwich and Northern Suffolk.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,700,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      NF Norfolk Island
      
      II.2.4) Description of procurement: The Sapientia Education Trust (SET) was established in 2016 with the purpose of bringing like-minded schools together to work in partnership to deliver a world class education to pupils in Norfolk and Suffolk. The term Sapientia comes from the motto of the founding school, Wymondham College, and means wisdom.
‘Our work is cross-phase and involves a strong commitment to staff development and on-going training for all staff in our schools. We believe that collaboration and partnership work helps raise standards and we work with a range of schools within and beyond our Trust.’
SET currently consists of 7 secondary schools and 10 primary schools, educating 5,500 pupils. We range in size from the largest state boarding school in the UK, to several very small, rural schools.’ SET’s school facilities range from the very modern to old Victorian premises.
Current catering service annual turnover for the fifteen schools in scope is estimated to be in excess of £1.7million per annum.
The contract is likely to be for an initial 3 year term with the opportunity to extend by mutual agreement for a further two years (3+1+1).
The principle aim of this process will be to realise the benefits of a single specialist service provider. This Is a key strategic project for catering that will bundle six secondary schools together alongside nine primaries of varying size, that should attract in-form education sector caterers to make confident and commercially attractive bids.
Please see SQ document for more information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,700,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2024 / End: 31/08/2029       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 23/02/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 18/03/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Norfolk:-School-catering-services./RH6TA7FX6G

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/RH6TA7FX6G
   VI.4) Procedures for review
   VI.4.1) Review body:
             Sapientia Education Trust
       Wymondham College, Wymondham, Norfolk, NR18 9SZ, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 15/01/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Burston Primary School
       Crown Green, Burston, Diss, IP22 5TZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.burston-tivetshall-schools.co.uk/
       NUTS Code: UKH17

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Ghost Hill Infant and Nursery School
       Eastfield, Taverham, Norwich, NR8 6PJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ghosthill.norfolk.sch.uk/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Great Hockham Primary School and Nursery
       Watton Road, Great Hockham, Norfolk, IP24 1PB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.greathockhamprimary.org/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Old Buckenham Primary School
       Abbey Road, Old Buckenham, Attleborough, Norfolk, NR17 1RH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.oldbuckprimary.org/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       Rockland Primary School
       School Lane, Rockland St. Mary, Norwich, NR14 7EU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.rockland-surlingham-schools.co.uk/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Seething & Mundham Primary School
       Brooke Road, Seething, Norwich, Norfolk, NR15 1DJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.seethingprimary.org/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      7: Contracting Authority
       Surlingham Primary School
       Walnut Hill, Surlingham, Norwich, NR14 7DQ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.rockland-surlingham-schools.co.uk/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      8: Contracting Authority
       Tivetshall Primary School
       School Road, Norwich, NR15 2BP, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.burston-tivetshall-schools.co.uk/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      9: Contracting Authority
       White House Farm Primary School
       Mallard Way, Sprowston, Norwich, NR7 8DN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.whitehousefarmprimary.org/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      10: Contracting Authority
       Framingham Earl High School
       Norwich Road, Norwich, Norfolk, NR14 7QP, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.framinghamearlhighschool.co.uk/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      11: Contracting Authority
       Fakenham Academy
       Field Lane, Fakenham, Norfolk, NR21 9QT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.fakenhamacademynorfolk.org/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      12: Contracting Authority
       Old Buckenham High School
       Abbey Road, Old Buckenham, Norfolk, NR17 1RL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.obhs.co.uk/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      13: Contracting Authority
       Attleborough Academy
       9 Norwich Road, Attleborough, Norfolk, NR17 2AJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.attleboroughacademy.org/
       NUTS Code: UKH15

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      14: Contracting Authority
       Stradbroke High School
       Wilby Road, Stradbroke, Suffolk, IP21 5JN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stradbrokehigh.co.uk/
       NUTS Code: UKH14

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      15: Contracting Authority
       City Academy Norwich
       299 Bluebell Road, Norwich, Norfolk, NR4 7LP, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://canorwich.org/
       NUTS Code: UKH15