The Litmus Partnership: All Saints Catholic School ~ Cleaning Tender

Contracting authority

Contracting authority:

All Saints Catholic School

Public Procurement Organisation Number:

PQGV-4256-XXJX

Address:

Terling Road, Wood Lane, Dagenham
Essex
RM8 1JT
UK

Contact name:

Not provided

Email:

tenders@litmuspartnership.co.uk

Telephone:

Not provided

Website:

https://www.allsaintsschool.co.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for further information.

Preliminary market engagement conducted:

Not provided

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

All Saints Catholic School ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide cleaning services for All Saints Catholic School (Terling Road, Wood Lane, Dagenham, RM8 1JT).
This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to five suppliers to participate in the tender stage. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage.
Contract value is likely to be around £225,000 per annum

Opportunity Overview:
All Saints Catholic School is an 11-18 Catholic comprehensive located in Dagenham in the Diocese of Brentwood.
The school has been recognised not only for its outstanding academic success (rated outstanding at a recent Ofsted) but also for other aspects e.g. they have recently achieved the Gold Artsmark Award, Gold Equalities Award, Gold Mental Health Award, Flagship School for Inclusion Award.

The school is presenting an exciting opportunity to partner with a Supplier who is able to deliver their vision of cleaning management to their circa 1100pupils and 100 staff.

This tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools’ facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The school project stakeholder’s aims are as follows:

· Consistency of cleanliness across the school
· Quality of local supervision (auditing/ training/ communication/ recruitment)
· Improving communication between the service provider and school stakeholders
· Upgrade of machinery and technology and review of chemicals
· Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed
· Development true sense of partnership with the successful service provider

The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1 January 2026 until end December 2028 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years). The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return any hours not worked to the trust.

It should be noted that the successful Supplier will be expected to bring to the contract: innovation; technology; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The client expects genuine rigour in developing both the relationship and meeting cycle with key stakeholders.

Current Cleaning Arrangements:
There is an existing onsite supervisor who assures deliver of a post school cleaning team of seventeen cleaners who currently work around 250 hours per week
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Essex:-School-cleaning-services./R7696946D4

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/R7696946D4

Total value (estimated):

GBP 900,000 excluding VAT

GBP 900,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/01/2026 to 31/12/2028

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

Yes

Extension date:

31/12/2030

Delivery regions:

UKH3 - Essex

Award criteria:

Name: Quality / Weighting:

Name: Cost / Weighting:

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

15/08/2025 Time: 12:00

Tender submission deadline:

17/10/2025 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/R7696946D4

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

18/11/2025

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

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