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The Litmus Partnership: Walton High School ~ Catering Tender

  The Litmus Partnership is using Delta eSourcing to run this tender exercise

Notice Summary
Title: Walton High School ~ Catering Tender
Notice type: Contract Notice
Authority: The Litmus Partnership
Nature of contract: Services
Procedure: Restricted
Short Description: The successful Supplier will be required to provide Catering services to Walton High School, The Rise, Walton-on-the-Hill, Stafford, ST17 0LJ. The contract covers the scope for the provision of all catering and services within the School, which also includes all hospitality and free issue requirements.
Published: 28/01/2022 10:35
Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-Stafford: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Walton High School
             The Rise, Walton-on-the Hill, Stafford, ST17 0LJ, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: http://www.waltonstaffs.com/
             NUTS Code: UKG24
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/tenders/UK-UK-Stafford:-School-catering-services./R5545W3QUB
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Walton High School ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide Catering services to Walton High School, The Rise, Walton-on-the-Hill, Stafford, ST17 0LJ. The contract covers the scope for the provision of all catering and services within the School, which also includes all hospitality and free issue requirements.       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,416,666       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG24 Staffordshire CC
      
      II.2.4) Description of procurement: The duration of the contract is three years commencing on 1 September 2022 and concluding on 31 August 2025, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. It is anticipated that the contract will run on a nil subsidy / profit return arrangement.

Walton High School is a leading 11-18 co-educational High School situated in Stafford. There are with c.1,335 pupils on roll including 255 sixth form pupils. The catering areas include the main catering facility, a separate grab & go unit and a sixth form coffee bar. There is scope to extend these facilities further.

The school is looking to appoint an experienced caterer who:

Will deliver an innovative food offer that consistently achieves a high standard of service for the pupils and staff

Will provide a quality of management and staffing to the operations with sufficient back up resource if required in support of the on-site team

Can demonstrate the ability to increase participation and to continue to drive the service forward to improve the financial standing of the contract year on year

Will embrace an open and honest approach for financial and operational matters

Will work closely with the school to achieve joint goals

The incumbent catering staff are currently employed by a catering contractor and TUPE will apply. Note that some members of staff may have transferred previously under a Local Government Pension Scheme (LGPS) and as such prospective Bidders must be able to demonstrate their capability of running similar schemes as part of this contract under an Admitted Body Status.

It is appreciated that a level of investment may be identified as part of the tender process. Therefore, bidders will be encouraged to provide details of such requirements with detailed information of the equipment necessary at the ITT stage - for successful Bidders of this SQ.

It is expected that the successful Supplier will be operating similar operations within the local area thus ensuring that the Operational Management Team responsible for the contract is available for regular unplanned visits and support for the contract. Also, that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.

Please note that the successful supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of £5,450.00 plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends (24th June 2022). To ensure transparency, the winning supplier will clearly show this fee within the breakdown of the management fee.

The total value of the contract is estimated at £1,450,000 for the initial three-year term.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,416,666       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2022 / End: 31/08/2027       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 11/03/2022 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 04/04/2022       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Stafford:-School-catering-services./R5545W3QUB

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/R5545W3QUB
   VI.4) Procedures for review
   VI.4.1) Review body:
             Walton High School
       The Rise, Walton-on-the-Hill, Stafford, ST17 0LJ, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 28/01/2022

Annex A


View any Notice Addenda

View Award Notice

UK-Stafford: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Walton High School
       The Rise, Walton-on-the Hill, Stafford, ST17 0LJ, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.waltonstaffs.com/
       NUTS Code: UKG24

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Walton High School ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Catering services to Walton High School, The Rise, Walton-on-the-Hill, Stafford, ST17 0LJ. The contract covers the scope for the provision of all catering and services within the School, which also includes all hospitality and free issue requirements.

      II.1.6) Information about lots
         This contract is divided into lots: No
         
            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG24 - Staffordshire CC
   
      Main site or place of performance:
      Staffordshire CC
             

      II.2.4) Description of the procurement: The duration of the contract is three years commencing on 1 September 2022 and concluding on 31 August 2025, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. It is anticipated that the contract will run on a nil subsidy / profit return arrangement.

Walton High School is a leading 11-18 co-educational High School situated in Stafford. There are with c.1,335 pupils on roll including 255 sixth form pupils. The catering areas include the main catering facility, a separate grab & go unit and a sixth form coffee bar. There is scope to extend these facilities further.

The school is looking to appoint an experienced caterer who:

Will deliver an innovative food offer that consistently achieves a high standard of service for the pupils and staff

Will provide a quality of management and staffing to the operations with sufficient back up resource if required in support of the on-site team

Can demonstrate the ability to increase participation and to continue to drive the service forward to improve the financial standing of the contract year on year

Will embrace an open and honest approach for financial and operational matters

Will work closely with the school to achieve joint goals

The incumbent catering staff are currently employed by a catering contractor and TUPE will apply. Note that some members of staff may have transferred previously under a Local Government Pension Scheme (LGPS) and as such prospective Bidders must be able to demonstrate their capability of running similar schemes as part of this contract under an Admitted Body Status.

It is appreciated that a level of investment may be identified as part of the tender process. Therefore, bidders will be encouraged to provide details of such requirements with detailed information of the equipment necessary at the ITT stage - for successful Bidders of this SQ.

It is expected that the successful Supplier will be operating similar operations within the local area thus ensuring that the Operational Management Team responsible for the contract is available for regular unplanned visits and support for the contract. Also, that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.

Please note that the successful supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of £5,450.00 plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends (24th June 2022). To ensure transparency, the winning supplier will clearly show this fee within the breakdown of the management fee.

The total value of the contract is estimated at £1,450,000 for the initial three-year term.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-002535
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 002535    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: No

   V.1) Information on non-award
      The contract/lot is not awarded
            Other reasons (discontinuation of procedure):
            Notice reference (year and document number): 2022 - 002535

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683459659

   VI.4) Procedures for review

      VI.4.1) Review body
          Walton High School
          The Rise, Walton-on-the-Hill, Stafford, ST17 0LJ, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 12/04/2022