The Litmus Partnership: Greensand Multi Academy Trust ~ Catering Tender

Contracting authority

Contracting authority:

Greensand Multi Academy Trust

Public Procurement Organisation Number:

PTJR-3411-PTTP

Address:

Pendleton Road
Reigate
RH2 7NT
UK

Contact name:

Not provided

Email:

tenders@litmuspartnership.co.uk

Telephone:

Not provided

Website:

https://www.greensandacademytrust.co.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document

Preliminary market engagement conducted:

Not provided

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Greensand Multi Academy Trust ~ Catering Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

Greensand Multi Academy Trust is a ten-school medium sized Trust operating within the Surrey and West Sussex Local Authorities.The Trust has used Twelve15 for its catering since conversion. The Trust had served notice on Twelve15 even before they had announced a reduction in their operations.
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 4,202 students on roll and approximately 750 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Trust would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from September 2026 to September 2029 and will operate as a Guaranteed Performance Contract, with the successful contractor offering the school a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the schools within Greensand Multi Academy Trust for the duration of this contract.
The school year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all catering services within the schools, which currently includes lunch, all hospitality and free issue requirements. Free school meals and hospitality will be charged based on consumption and at net food cost. In the case of Reigate School, the catering offer is limited at breakfast, but at full capacity at lunch and breaktimes.
Whilst the school prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
Greensand Academy Trust expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of healthy eating and sustainability.
The Trust believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the Trust is enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful contractor.
As a Trust who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the contractor’s tender submission would be welcomed. The Trust would wish for the contractor to look at making this investment within the existing dining area.
Please be advised that this contract will be let on a 3 + 2 years basis.

See SQ Document for more information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Reigate:-School-catering-services./NM86U4Y5N2

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/NM86U4Y5N2

Total value (estimated):

GBP 5,737,820 including VAT

Description

Description:

Not provided

Suitable for SMEs:

No

Suitable for VCSEs:

No

Contract dates (estimated):

01/09/2026 to 31/08/2029

CPV classifications:

55524000 - School catering services.

Contract can be extended:

Yes

Extension date:

31/08/2031

Delivery regions:

UKJ2 - Surrey, East and West Sussex

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

09/01/2026 Time: 12:00

Tender submission deadline:

27/03/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/NM86U4Y5N2

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

25/05/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations