The Litmus Partnership: St Catherine’s CofE Primary School ~ Cleaning Tender

Contracting authority

Contracting authority:

St Catherine’s CofE Primary School

Public Procurement Organisation Number:

PBLM-6765-NRJM

Address:

St Catherine's CE Primary School, Marlpool Lane
Kidderminster
DY11 5HP
UK

Contact name:

Simon Quill

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.stcatherineskidderminster.co.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Concurrent Procedure, please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Special regime:

None

Scope

Title:

St Catherine’s CofE Primary School ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide cleaning services for St Catherine’s CofE Primary School.
The annual contract value is approximately £78,000. The initial contract term will be three years, commencing on 1 December 2026 and concluding on 30 November 2029. The contract will operate on a guaranteed performance basis, with the successful Supplier providing a fixed annual contract price. There will be an option to extend the contract for a further period of up to three years by mutual agreement.
St Catherine's CofE (VC) Primary School is located in Kidderminster, Worcestershire. It is a Church of England voluntary controlled primary school for pupils aged 4–11, with approximately 414 pupils currently on roll, a capacity of 420 pupils, and is supported by a dedicated team of teaching and support staff.
St. Catherine’s is truly a special school. They nurture every aspect of child development, promoting high academic standards while fostering social and emotional skills—truly embodying their commitment as a ‘Heartsmart’ school. Strong relationships are vital for their success, and they pride themselves on the positive connections they build within they school community.
The existing structure comprises all six cleaners working in the evening with cleaning completed 15.15pm - 18.30pm. The current service operates for 39 weeks of standard cleaning per annum, supplemented by 51 hours of periodic cleaning spread across the year. There is currently no daytime cleaning provision.
Whilst the monthly contract payment will represent one-twelfth of the annual contract value, a monthly reconciliation process will be undertaken to verify actual hours worked against those budgeted within the contract. Where actual hours delivered are lower than those budgeted, the Supplier will be required to provide a credit to the school. This credit will be calculated by dividing the annual contract value by the annual contracted hours to establish a contractual hourly rate, which will then be multiplied by the shortfall in hours delivered.
The school is seeking a suitably experienced Supplier with a proven track record of delivering cleaning services within the primary school sector. Preference will be given to Suppliers with a strong operational presence within the West Midlands, enabling the provision of responsive contract support, operational resilience and service flexibility throughout the contract term.

Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Kidderminster:-School-cleaning-services./A5RSM6MRSR

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/A5RSM6MRSR

Total value (estimated):

GBP 468,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/02/2027 to 31/12/2030

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

Yes

Extension date:

31/12/2033

Delivery regions:

UKG1 - Herefordshire, Worcestershire and Warwickshire

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

30/10/2026 Time: 12:00

Tender submission deadline:

30/10/2026 Time: 12:00

Submission address and any special instructions:

PSQ Link: https://litmustms.co.uk/respond/A5RSM6MRSR

ITT Link: https://litmustms.co.uk/respond/U3798J876B

Please make sure you use BOTH links.

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

14/12/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations