The Litmus Partnership: Weydon Multi Academy Trust ~ Catering Tender

UK-Surrey: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Weydon Multi Academy Trust
             Weydon Lane, Farnham, Surrey, GU9 8UG, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: http://www.weydonmat.co.uk/
             NUTS Code: UKJ2
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/95QZ43834X
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Weydon Multi Academy Trust ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: WMAT is a multi-academy trust currently comprising 7 schools in the Farnham /Godalming/Woking area. The Trust was formed in 2017 and currently includes 4 secondary schools and 3 special needs schools. We are looking to appoint a Contractor whose initiative, partnership and innovation will be welcomed for the provision of service within existing facilities for students and staff.       
      II.1.5) Estimated total value:
      Value excluding VAT: 6,700,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ2 Surrey, East and West Sussex
      
      II.2.4) Description of procurement: WMAT is a multi-academy trust currently comprising 7 schools in the Farnham /Godalming/Woking area. The Trust was formed in 2017 and currently includes 4 secondary schools and 3 special needs schools.
Catering Cash Sales per School are shown separately.
Total contract value over a 3 + 2-year contract term = £6.7m
We are looking to appoint a Contractor whose initiative, partnership and innovation will be welcomed for the provision of service within existing facilities for students and staff. Our next partner will focus on delivering a wide range of inspiring, high quality and healthy food concepts which will satisfy a wide range of pupil tastes and dietary requirements. The Trust would welcome the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years, plus two beginning on 1st September 2024 and ending on 31st August 27. The contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the Trust a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Trust for the duration of this contract.
Trading Days
The school year is based on a calendar of 195 days. Five days are used for staff professional development (INSET) with some catering requirements on 1 or 2 days for each school. The Trust currently operates a long weekend school closure in the last weekend of November, which all schools other than Ridgeway, partake in. This means that our Schools will be open to students for 188 days. The secondary schools also close early at the end of terms, with a morning break service only.
The contract offered covers the scope for the provision of all catering services within the schools in the Trust, which currently includes morning break, lunch, all hospitality and free meal / duty meal requirements in secondary schools. The Special Needs schools do not currently require a morning break service. Free School meals and hospitality will be charged based on consumption and at net food cost.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract is included as a separate attachment.
WMAT requires the successful contractor to enable the continued development of catering through the provision of an innovative, quality, healthy food service, with fresh, seasonal, locally sourced ingredients (where financially viable) being prepared on-site. The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement the principal values of the Trust.
The Trust places great importance on the catering partnership within schools. Providing students and staff with attractive, high quality healthy food choices is very important. Our catering offer has a significant impact on the culture of our schools and so this tender is very important to us. We would like to encourage:
•high quality food options
•increased take-up of Free School Meal entitlements
•increased numbers of students choosing a main meal option
•students eating on China / cutlery.
•greater sustainability practices across the catering provision including fewer single use plastics, recycling/reduction of food waste and wider sustainable practices.
•additional opportunities for our catering partner to support the Trust Vision of ‘Transforming Lives’ through educational work with students to understand the importance and relevance of healthy eating habits for life.

Please see SQ Document for more information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 6,700,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2024 / End: 31/08/2027       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 09/02/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 04/03/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-catering-services./95QZ43834X

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/95QZ43834X
   VI.4) Procedures for review
   VI.4.1) Review body:
             Weydon Multi Academy Trust
       Weydon School, Weydon Lane, Farnham, Surrey, GU9 8UG, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 15/12/2023

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       The Abbey School
       The Abbey School, Menin Way, Farnham, Surrey, GU9 8DY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.abbey.surrey.sch.uk/
       NUTS Code: UKJ2

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Farnham Heath End School
       Hale Reeds, Farnham, Surrey, GU9 9BN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.fhes.org.uk/
       NUTS Code: UKJ2

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       The Park School
       The Park School, Onslow Crescent, Woking, Surrey, GU22 7AT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepark.surrey.sch.uk/
       NUTS Code: UKJ2

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       The Ridgeway School
       14 Frensham Road, Farnham, Surrey, GU9 8HB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ridgeway.surrey.sch.uk/
       NUTS Code: UKJ2

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       Rodborough School
       Petworth Road, Milford, Godalming, Surrey, GU8 5BZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.rodborough.surrey.sch.uk/
       NUTS Code: UKJ2

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Weydon School
       Weydon Lane, Farnham, Surrey, GU9 8UG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.weydonschool.surrey.sch.uk/
       NUTS Code: UKJ2

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      7: Contracting Authority
       Woolmer Hill School
       Woolmer Hill Road, Haslemere, Surrey, GU27 1QB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.woolmerhill.surrey.sch.uk/
       NUTS Code: UKJ2