The Litmus Partnership: The Partnership Trust ~ Cleaning Tender V2

UK-Bath: School cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             Mulberry Lodge
             Longfellow Road, Radstock, Bath, BA3 3AL, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://thepartnershiptrust.co.uk/
             NUTS Code: UKK1
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/922XJP2A4S
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: The Partnership Trust ~ Cleaning Tender V2       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90919300 - School cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for The Partnership Trust. Eighteen schools are part of this tender GAP needs filling.       
      II.1.5) Estimated total value:
      Value excluding VAT: 3,012,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKK1 Gloucestershire, Wiltshire and Bristol/Bath area
      
      II.2.4) Description of procurement: Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
The schools require that the tendered number of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires is for the successful contractor to operate to at all times is being able to provide clean Schools that are fit for purpose and that the Contractor is pro-active in the management of the contract, thus ensuring that all output / Input specifications are achieved and that the required frequency of cleans is delivered.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for pupils, staff and visitors within all of the schools consistently.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC’S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor’s organisation, thus working to deliver The Partnership Trust’s environmental policies.
Please see SQ document for more information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 3,012,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2025 / End: 31/03/2031       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 19/07/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 09/09/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Bath:-School-cleaning-services./922XJP2A4S

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/922XJP2A4S
   VI.4) Procedures for review
   VI.4.1) Review body:
             Mulberry Lodge
       Longfellow Road, Radstock, Bath, BA3 3AL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 10/06/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Cameley Primary School
       Meadway, Cloud, Bristol, BS39 5BD, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Castle Primary School
       Newlands Road, Keynsham, Bristol, BS31 2TS, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Chew Magna Primary School
       Butham Lane, Chew Magna, Bristol, BS40 8RQ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Farmborough Church Primary School
       The Street, Farmborough, Bath, BA2 0FY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       Fosse Way School
       Longfellow Road, Radstock, Bath, BA3 3AL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Hayesdown First School
       Wyville Road, Frome, Somerset, BA11 2BN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      7: Contracting Authority
       Horrington Primary School
       Bath Road, Wells, Somerset, BA5 3EB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      8: Contracting Authority
       Marksbury C of E Primary School
       Marksbury, Marksbury, BA2 9HS, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      9: Contracting Authority
       Moorlands Infant School Federation
       Chantry, Mead Road, Bath, BA2 2DE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      10: Contracting Authority
       Moorlands Junior School Federation
       Chantry, Mead Road, Bath, BA2 2DE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      11: Contracting Authority
       Nunney First School
       Catch Road, Nunney, Frome, BA11 4NE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      12: Contracting Authority
       Paulton Infant School
       Plumptre Close, Paulton, BS39 7QY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      13: Contracting Authority
       Pensford Primary School
       Pensford Hill, Pensford, Bristol, BS39 4AA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      14: Contracting Authority
       Roundhill Primary School
       Mount Road, Southdown, Bath, BA2 1LG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      15: Contracting Authority
       The Mendip School
       Edmund Rack Road, Prestleigh, Shepton Mallet, Somerset, BA4 4FZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      16: Contracting Authority
       St Mary’s C of E Primary & Nursery
       Old Road, Writhlington, Radstock, Somerset, BA3 3NG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      17: Contracting Authority
       Weston All Saints Primary School
       Broadmoor Lane, Weston, Bath, BA1 4JR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepartnershiptrust.co.uk/
       NUTS Code: UKK1