The Litmus Partnership is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | Woking College ~ Cleaning Tender |
| Notice type: | UK4: Tender notice |
| Authority: | The Litmus Partnership |
| Nature of contract: | Services |
| Procedure: | Above threshold - Competitive flexible procedure |
| Short Description: | The successful Supplier will be required to provide catering services for Woking College. College overview: Located in Surrey, Woking College is one of the top-performing Sixth Form Colleges in the country, providing high-quality education to over 1,800 students aged 16–19. The College offers a wide range of A Level and vocational courses. Facilities at Woking College are excellent, benefiting from over £12 million of investment in recent years to enhance the campus. Conveniently situated near Woking town centre, with excellent transport links via rail, road, and bus, the College attracts students from across a broad geographical area. Tender information: Woking College is seeking to appoint a professional and forward-thinking contractor to deliver high-quality cleaning services across its facilities. The College welcomes innovation and initiative from bidders in delivering a service that maintains exceptional cleanliness and contributes to a safe and pleasant environment for students and staff alike. The successful contractor will be required to: •Review the current cleaning provision and propose improvements where appropriate • Operate to consistently high standards, ensuring the College remains clean, hygienic, and fit for purpose • Proactively manage the contract, achieving all service specifications and maintaining the required cleaning frequencies and effectiveness as outlined in the Tender Specification The contract will be for an initial three-year period from April 2026 to April 2029, with the option to extend for a further two years, subject to mutual agreement. This will be a fixed-price contract, with the contractor invoicing monthly at one-twelfth of the agreed annual cost. The College expects the contractor to bring: •A focus on environmental sustainability •A commitment to continuous improvement and innovation in both cleaning techniques and equipment •Delivery of services in line with BICSc standards, as a minimum •A focus on productivity and efficiency throughout the contract term Current cleaning arrangement: At present there are 14 cleaning staff employed at Woking College where the structure is: •1 working cleaning supervisor •13 cleaning operatives The current contract value (2024/25) is approximately £143,939 per annum. College Expectations Woking College is committed to the ongoing development of its cleaning services. The College’s leadership believes that a well-maintained environment supports student success and contributes to a positive ethos and strong sense of community. Bidders are expected to demonstrate, through their submission: • How their service will align with and support the College’s values • How they will contribute to the College’s commitment to environmental sustainability. |
| Published: | 29/08/2025 14:08 |
Woking College ~ Cleaning Tender
Contracting authority
- Contracting authority:
- Woking College
- Public Procurement Organisation Number:
- PDBW-2444-CQJW
- Address:
Rydens Way, Woking
Surrey
GU22 9DL
UK- Contact name:
- Not provided
- Email:
- tenders@litmuspartnership.co.uk
- Telephone:
- Not provided
- Website:
- https://woking.ac.uk/
- Organisation type:
- REGIONAL_AUTHORITY
- Devolved regulations that apply:
- None
Procedure
- Procedure type:
Competitive flexible procedure- Dynamic market OCID:
- Not provided
- Competitive flexible procedure description:
- Please see PSQ Document for further information on this procedure.
- Preliminary market engagement conducted:
- No
- Dynamic market:
- No
- Tenders received:
- 0
- Tenders assessed:
- 0
- Tenders from SMEs:
- 0
- Tenders from VCSEs:
- 0
- Special regime:
None
Scope
- Title:
- Woking College ~ Cleaning Tender
- Reference number:
- Not provided
- Main procurement category:
- SERVICES
- Description:
- The successful Supplier will be required to provide catering services for Woking College.
College overview:
Located in Surrey, Woking College is one of the top-performing Sixth Form Colleges in the country, providing high-quality education to over 1,800 students aged 16–19. The College offers a wide range of A Level and vocational courses.
Facilities at Woking College are excellent, benefiting from over £12 million of investment in recent years to enhance the campus.
Conveniently situated near Woking town centre, with excellent transport links via rail, road, and bus, the College attracts students from across a broad geographical area.
Tender information:
Woking College is seeking to appoint a professional and forward-thinking contractor to deliver high-quality cleaning services across its facilities. The College welcomes innovation and initiative from bidders in delivering a service that maintains exceptional cleanliness and contributes to a safe and pleasant environment for students and staff alike.
The successful contractor will be required to:
•Review the current cleaning provision and propose improvements where appropriate
• Operate to consistently high standards, ensuring the College remains clean, hygienic, and fit for purpose
• Proactively manage the contract, achieving all service specifications and maintaining the required cleaning frequencies and effectiveness as outlined in the Tender Specification
The contract will be for an initial three-year period from April 2026 to April 2029, with the option to extend for a further two years, subject to mutual agreement.
This will be a fixed-price contract, with the contractor invoicing monthly at one-twelfth of the agreed annual cost.
The College expects the contractor to bring:
•A focus on environmental sustainability
•A commitment to continuous improvement and innovation in both cleaning techniques and equipment
•Delivery of services in line with BICSc standards, as a minimum
•A focus on productivity and efficiency throughout the contract term
Current cleaning arrangement:
At present there are 14 cleaning staff employed at Woking College where the structure is:
•1 working cleaning supervisor
•13 cleaning operatives
The current contract value (2024/25) is approximately £143,939 per annum.
College Expectations
Woking College is committed to the ongoing development of its cleaning services. The College’s leadership believes that a well-maintained environment supports student success and contributes to a positive ethos and strong sense of community.
Bidders are expected to demonstrate, through their submission:
• How their service will align with and support the College’s values
• How they will contribute to the College’s commitment to environmental sustainability.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-cleaning-services./8WG3VGG99H
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/8WG3VGG99H - Total value (estimated):
GBP 431,939 excluding VAT
GBP 431,939 including VAT
Description
- Description:
- Not provided
- Suitable for SMEs:
- Yes
- Suitable for VCSEs:
- No
- Contract dates (estimated):
- 01/04/2026 to 31/03/2029
- CPV classifications:
90919300 - School cleaning services.- Contract can be extended:
- Yes
- Extension date:
- 31/03/2031
- Delivery regions:
UKJ2 - Surrey, East and West Sussex- Award criteria:
Name: Finance / Weighting:
Name: Quality / Weighting:
Documents
- Associated tender documents:
Not provided- Technical specifications:
Not provided
Submission
- Enquiry deadline:
- 26/09/2025 Time: 12:00
- Tender submission deadline:
- 05/12/2025 Time: 23:59
- Submission address and any special instructions:
- https://litmustms.co.uk/respond/8WG3VGG99H
- An electronic auction will be used:
No- Languages that may be used for submission:
English- Award decision date (estimated):
- 02/02/2026
Other information
- Legal and financial capacity conditions of participation:
- Not provided
- Technical ability conditions of participation:
- Not provided
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):
- No
- Government Procurement Agreement (GPA):
- Yes
- A conflicts assessment has been prepared and revised:
- Yes
Other organisations
Not provided
Award Notice
Woking College ~ Cleaning Tender
Contracting Authorities
- Contracting authority:
- Woking College
- Public Procurement Organisation Number:
- PDBW-2444-CQJW
- Address:
Rydens Way, Woking
Surrey
GU22 9DL
UK- Contact name:
- Not provided
- Email:
- tenders@litmuspartnership.co.uk
- Telephone:
- Not provided
- Website:
- https://woking.ac.uk/
- Organisation type:
- REGIONAL_AUTHORITY
- Devolved regulations that apply:
- None
Procedure
- Procedure type:
Competitive flexible procedure- Dynamic market OCID:
- Not provided
- Competitive flexible procedure description:
- Please see PSQ Document for further information on this procedure.
- Preliminary market engagement conducted:
- No
- Dynamic market:
- No
- Tenders received:
- 0
- Tenders assessed:
- 0
- Tenders from SMEs:
- 0
- Tenders from VCSEs:
- 0
- Special regime:
None
Scope
- Title:
- Woking College ~ Cleaning Tender
- Reference number:
- Not provided
- Main procurement category:
- SERVICES
- Description:
- The successful Supplier will be required to provide catering services for Woking College.
College overview:
Located in Surrey, Woking College is one of the top-performing Sixth Form Colleges in the country, providing high-quality education to over 1,800 students aged 16–19. The College offers a wide range of A Level and vocational courses.
Facilities at Woking College are excellent, benefiting from over £12 million of investment in recent years to enhance the campus.
Conveniently situated near Woking town centre, with excellent transport links via rail, road, and bus, the College attracts students from across a broad geographical area.
Tender information:
Woking College is seeking to appoint a professional and forward-thinking contractor to deliver high-quality cleaning services across its facilities. The College welcomes innovation and initiative from bidders in delivering a service that maintains exceptional cleanliness and contributes to a safe and pleasant environment for students and staff alike.
The successful contractor will be required to:
•Review the current cleaning provision and propose improvements where appropriate
• Operate to consistently high standards, ensuring the College remains clean, hygienic, and fit for purpose
• Proactively manage the contract, achieving all service specifications and maintaining the required cleaning frequencies and effectiveness as outlined in the Tender Specification
The contract will be for an initial three-year period from April 2026 to April 2029, with the option to extend for a further two years, subject to mutual agreement.
This will be a fixed-price contract, with the contractor invoicing monthly at one-twelfth of the agreed annual cost.
The College expects the contractor to bring:
•A focus on environmental sustainability
•A commitment to continuous improvement and innovation in both cleaning techniques and equipment
•Delivery of services in line with BICSc standards, as a minimum
•A focus on productivity and efficiency throughout the contract term
Current cleaning arrangement:
At present there are 14 cleaning staff employed at Woking College where the structure is:
•1 working cleaning supervisor
•13 cleaning operatives
The current contract value (2024/25) is approximately £143,939 per annum.
College Expectations
Woking College is committed to the ongoing development of its cleaning services. The College’s leadership believes that a well-maintained environment supports student success and contributes to a positive ethos and strong sense of community.
Bidders are expected to demonstrate, through their submission:
• How their service will align with and support the College’s values
• How they will contribute to the College’s commitment to environmental sustainability.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=1022109074
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/8WG3VGG99H - Total value (estimated):
GBP 431,939 excluding VAT
GBP 431,939 including VAT
- Contract value:
- GBP 431,939 including VAT
Contract Details
Contract 1
- Title:
- Woking College ~ Cleaning Tender
- Reference number:
- Not provided
- Contract value:
- GBP 431,939 including VAT
- Below the relevant threshold:
- No
- Award decision date:
- 12/02/2026
- Earliest date the contract will be signed:
- 28/03/2026
- Contract dates (estimated):
- 01/04/2026 to 31/03/2029
- Main procurement category:
- SERVICES
- CPV classifications:
90919300 - School cleaning services.- Delivery regions:
UKJ2 - Surrey, East and West Sussex- Assessment summaries sent:
- 12/02/2026
Supplier
- Supplier:
- YBC Cleaning Services Limited
- Companies House:
- 04174249
- Address:
161 North Lane
Aldershot
GU12 4TA
UK- Email:
- tenders@litmuspartnership.co.uk
- Telephone:
- Not provided
- Small or medium-sized enterprise (SME):
- No
- Voluntary, community or social enterprise (VCSE):
- No
- Supported employment provider:
- No
- Public service mutual:
- No
Other organisations
Not provided