The Litmus Partnership is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | Esher College ~ Cleaning Tender |
| Notice type: | UK4: Tender notice |
| Authority: | The Litmus Partnership |
| Nature of contract: | Services |
| Procedure: | Above threshold - Competitive flexible procedure |
| Short Description: | Situated in NE Surrey, Esher Sixth Form College is an oversubscribed, open access Sixth Form College based on one site. The College became an Academy in June 2019. The College was rated “Outstanding” by Ofsted in 2022 and has an impressive track record in delivering high levels of student achievement. The cleaning service in the College has been problematic for a while. The College is looking for ways to achieve a decent standard of cleanliness throughout the site. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 2092 students on roll and 198 teaching and support staff. The contract being tendered is for three years in duration from 27 October 2025 to 26 October 2028 and will operate as a Fixed Price Contract, with the successful Contractor offering the College a guaranteed cost per annum for the provision of cleaning services. The College year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the College will be open to receive students for approximately 190 days. The contract offered covers the scope for the provision of all cleaning services within the College, which is currently set at 56 hours per day covering a single site over 11,948 square metres, over a 48 week period. Please see Map and Square Meterage analysis. Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Trust Board is not obliged to accept the lowest price. The value of the current contract is: - 2024/25£195,000 Net Note that in attempting to improve the service the College is reducing its cleaning requirements to 44 hours per day. We are removing the morning and daytime cleaning hours from the contract, and we are also removing the holiday deep clean requirement, so the requirement will be a 39 week contract. The requirements removed from the contract will be sourced via a different route. We would like the ability to increase the number of hours cleaning should our new approach not work. This would form part of a negotiated variation order. Esher Sixth Form College expects the successful contractor to enable the continued development of cleaning services. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the College. See SQ Document for more information. |
| Published: | 28/04/2025 13:45 |
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Scope
Description: Situated in NE Surrey, Esher Sixth Form College is an oversubscribed, open access Sixth Form College based on one site. The College became an Academy in June 2019. The College was rated “Outstanding” by Ofsted in 2022 and has an impressive track record in delivering high levels of student achievement.
The cleaning service in the College has been problematic for a while. The College is looking for ways to achieve a decent standard of cleanliness throughout the site.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 2092 students on roll and 198 teaching and support staff.
The contract being tendered is for three years in duration from 27 October 2025 to 26 October 2028 and will operate as a Fixed Price Contract, with the successful Contractor offering the College a guaranteed cost per annum for the provision of cleaning services.
The College year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the College will be open to receive students for approximately 190 days.
The contract offered covers the scope for the provision of all cleaning services within the College, which is currently set at 56 hours per day covering a single site over 11,948 square metres, over a 48 week period. Please see Map and Square Meterage analysis.
Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Trust Board is not obliged to accept the lowest price.
The value of the current contract is: -
2024/25£195,000 Net
Note that in attempting to improve the service the College is reducing its cleaning requirements to 44 hours per day. We are removing the morning and daytime cleaning hours from the contract, and we are also removing the holiday deep clean requirement, so the requirement will be a 39 week contract. The requirements removed from the contract will be sourced via a different route.
We would like the ability to increase the number of hours cleaning should our new approach not work. This would form part of a negotiated variation order.
Esher Sixth Form College expects the successful contractor to enable the continued development of cleaning services. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the College.
See SQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-cleaning-services./7Y22V7T283
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/7Y22V7T283
Total value (estimated):
GBP 975,000 excluding VAT GBP 975,000 including VAT
Description
Contract dates (estimated)
27/10/2025 to 26/10/2030
CPV Classifications:
90919300 - School cleaning services.
Contract can be extended:
No
Extension Date:
Delivery regions:
UKJ2 Surrey, East and West Sussex
Award criteria:
Quality criterion - Name: Criterion 1 / Weighting: 70
Quality criterion - Name: Criterion 2 / Weighting: 30
Submission
Enquiry deadline: 30/05/2025 Time: 12:00Tender submission deadline: 01/08/2025 Time: 12:00
Submission address and any special instructions: https://litmustms.co.uk/respond/7Y22V7T283
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 08/09/2025
Procedure
Procedure type: Competitive flexible procedure
Contracting authority
Esher College, PQJZ-2697-RPWY
Esher Sixth Form College, Weston Green Road, Thames Ditton, Surrey, KT7 0JB, United Kingdom
Tel. 01276 673896, Email: tenders@litmuspartnership.co.uk
Address of the buyer profile: https://www.esher.ac.uk/
Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: None