The Litmus Partnership: Stowe Valley Multi Academy Trust ~ Catering Tender

UK-Warwickshire: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Stowe Valley Multi Academy Trust
             Southam College, Welsh Road West, Leamington Spa, Warwickshire, CV47 0JW, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.stowevalleymat.com
             NUTS Code: UKG13
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/7PEH893F66
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Stowe Valley Multi Academy Trust ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide catering services for Stowe Valley Multi Academy Trust.       
      II.1.5) Estimated total value:
      Value excluding VAT: 5,300,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG13 Warwickshire
      
      II.2.4) Description of procurement: The successful Supplier will be required to provide catering services for Stowe Valley MAT
The catering service provision is currently managed by Educaterer and in-house. To ensure that best value principles are applied the Governors and Senior Leaders of the MAT have decided to tender the catering services.
School’s Vision & Ethos
Stowe Valley Multi Academy Trust. Founded in 2017, our Trust consists of 6 primary schools and 3 secondary schools. We have one Ofsted outstanding school (September 2021), 7 good schools and one requiring improvement school (June 2017). Our self-evaluation evidence supported by Warwickshire Local Authority now categorises this as a Good school. We also have a SEND resource provision base in one of our primary schools and nursery provision in all other primary schools apart from Southam Primary. Each of our schools has improved since becoming part of the Trust and we have many areas of outstanding practice which we are happy to share. We employ 550 staff and educate over 4500 children across our schools throughout Warwickshire and Northamptonshire.
Our aim is to be outstanding in every area of our educational provision so that our students are kind, confident and resilient learners, learners who can make positive contributions to society in the future. We foster a ‘can do’ culture and have the highest aspirations for staff and students and really believe that by 'being the best you can be’ anything is possible!
For our staff we aim to create an environment where they feel supported and challenged and where they can thrive as highly skilled practitioners. In our Trust we value the contribution of every colleague and aim to develop a sense of professional curiosity which will allow staff to develop their practice and excel. We also support our staff on a personal level by providing extensive wellbeing support.

Key Statistics about the MAT
Kineton High School CV35 0JX Estimated t/o £222k
Bilton Secondary School Cv22 7T Estimated t/o £270k
Southam College (11-18yrs) CV47 0JW Estimated t/o £353k
Stockton Primary School CV47 8JE (no kitchen, meals delivered from Southam Primary) Estimated t/o £29k
Rokeby Primary School CV22 5PE Estimated t/o £47k
Southam Primary SchoolCV47 0QB Estimated t/o £75k
Bishop Itchington Primary CV47 2RN (no kitchen, meals delivered from Temple Herdewke School) Estimated t/o £43k
Temple Herdewyke Primary School CV47 2UD Estimated t/o £20k
The estimated annual value of the contract is £1.06m .
Objectives
We want our catering company to have all of the essential abilities and skills to provide an outstanding catering service to our students, staff and visitors at our school.
You should have the knowledge of how to provide exceptional dining experiences, be able to manage everyone around you and be able to address a concerning matter and take quick actions where required.
Providing a high quality and reliable catering service has a major effect on the whole learning experience for all our students, staff and visitors and this is why the Trust is passionate about having very high quality catering facilities, with excellent food choices which are nutritionally balanced for everyone. Having excellent customer care, the caterer should be polite, diplomatic and thoughtful while dealing with all our students, staff and visitors.
The way you operate in our schools is crucial to ensure customer satisfaction and to encourage students continue to use the facilities and enjoy the mealtimes.
Your menus and pricing structure need to be clear to the students so that they can understand exactly what the offer is to them.
We are looking for a refreshing and innovative approach that reflects, amongst other things, the changing profile of student life and their food preferences and types and preferred styles of dining.
See SQ document for further details.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 5,300,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2023 / End: 31/08/2028       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 03/03/2023 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 27/03/2023       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Warwickshire:-School-catering-services./7PEH893F66

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/7PEH893F66
   VI.4) Procedures for review
   VI.4.1) Review body:
             Stowe Valley Multi Academy Trust ~ Catering Tender
       Warwickshire, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 26/01/2023

Annex A