The Litmus Partnership: Lighthouse Schools Partnership ~ Grounds Maintenance Tender

UK-Bristol: Grounds maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Lighthouse Schools Partnership
             Gordano School, St Mary's Road, Portishead, Bristol, BS20 7QR, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.gordanoschool.org.uk/
             NUTS Code: UKK11
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/462AB58J4B
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Lighthouse Schools Partnership ~ Grounds Maintenance Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      77314000 - Grounds maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide Grounds Maintenance Services for the Lighthouse Schools Partnership across all schools which are part of the Multi Academy Trust.       
      II.1.5) Estimated total value:
      Value excluding VAT: 960,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKK11 Bristol, City of
      
      II.2.4) Description of procurement: Thirty schools are with the Lighthouse Schools Partnership currently and these have been split into four hubs (please see below) we are seeking tender submissions on a hub-by-hub basis or for the whole contract (four hubs), however the Lighthouse Schools Partnership reserves the right to award the contract should it be deemed prudent in lots of one, two, three or four hubs.
Please see SQ Document for more information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 960,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/08/2025 / End: 31/07/2031       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 06/09/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 18/11/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Bristol:-Grounds-maintenance-services./462AB58J4B

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/462AB58J4B
   VI.4) Procedures for review
   VI.4.1) Review body:
             Lighthouse Schools Partnership
       Gordano School, St Mary's Road, Portishead, Bristol, BS20 7QR, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 08/07/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Gordano School
       St Mary's Road, Portishead, Bristol, BS20 7QR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.gordanoschool.org.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       High Down Infant School
       Down Road, Portishead, Bristol, BS20 6DY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://highdownschools.co.uk/infants/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       High Down Junior School
       Down Road, Portishead, Bristol, BS20 6DY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://highdownschools.co.uk/juniors/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Portishead Primary School
       Station Road, Portishead, North Somerset, BS20 7DB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.portisheadprimary.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       St Mary's CofE Primary School
       Church Road, Yate, Bristol, BS37 5BG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stmarysyate.org.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       St Peter's CE Primary School
       Ellfield Close, Bishopsworth, Bristol, BS13 8EF, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stpeterscofeprimary.co.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      7: Contracting Authority
       Wraxall C of E Primary
       Bristol Road, Wraxall, North Somerset, BS48 1LB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.wraxallprimary.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      8: Contracting Authority
       Backwell School
       Station Road, Backwell, Bristol, BS48 3BX, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.backwellschool.net/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      9: Contracting Authority
       Backwell CofE Junior School
       Church Lane, Backwell, Bristol, BS48 3JJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.backwellfederation.co.uk/page/?title=Backwell+C+of+E++Junior+School&pid=6
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      10: Contracting Authority
       Flax Bourton CofE Primary School
       Station Road, Flax Bourton, Bristol, BS48 1UA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.flaxbourton.n-somerset.sch.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      11: Contracting Authority
       Grove Junior School
       Whiteoak Way, Nailsea, Somerset, BS48 4YZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.hannahmoreandgrove.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      12: Contracting Authority
       Hannah More Infant School
       New Kingsley Road, St Philips, Bristol, BS2 0LT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.hannahmoreandgrove.co.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      13: Contracting Authority
       Northleaze CofE Primary School
       Brook Close, Long Ashton, Bristol, BS41 9NG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.northleaze.n-somerset.sch.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      14: Contracting Authority
       West Leigh Infant School
       Westfield Drive, Backwell, BS48 3NG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.backwellfederation.co.uk/page/?pid=97
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      15: Contracting Authority
       Golden Valley Primary School
       Nailsea Park, Nailsea, North Somerset, BS48 1BB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.goldenvalleyschool.co.uk/welcome/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      16: Contracting Authority
       Yatton Infant School
       High Street, Yatton, North Somerset, BS49 4HJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.yattonschools.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      17: Contracting Authority
       Yatton CE Junior School
       High Street, Yatton, North Somerset, BS49 4HJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.yattonschools.co.uk/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      18: Contracting Authority
       St Andrew's Primary School
       Station Road, Congresbury, Bristol, BS49 5DX, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.standrewscongresbury.co.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      19: Contracting Authority
       Chew Valley School
       Chew Magna, Bristol, BS40 8QB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.chewvalleyschool.co.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      20: Contracting Authority
       Bishop Sutton Primary School
       Wick Road, Bishop Sutton, Bristol, BS39 5XD, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.bishopsuttonstantondrew.co.uk/page/?pid=6
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      21: Contracting Authority
       East Harptree CofE VC Primary School
       Church Lane, East Harptree, BS40 6BD, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.eastharptreeprimary.org.uk/eastharptree
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      22: Contracting Authority
       Stanton Drew Primary School
       Upper Stanton, Stanton Drew, Bristol, BS39 4EQ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.bishopsuttonstantondrew.co.uk/page/?pid=97
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      23: Contracting Authority
       Ubley CofE VC Primary School
       The Street, Ubley, BS40 6PJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ubley.bathnes.sch.uk/ubley?
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      24: Contracting Authority
       Whitchurch Primary School
       22 Bristol Road, Whitchurch, Bristol, BS14 0PT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.whitchurchprimary.co.uk/#
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      25: Contracting Authority
       Winford CofE VC Primary School
       Felton Lane, Winford, BS40 8AD, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.winford.n-somerset.sch.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      26: Contracting Authority
       Churchill Academy and Sixth Form
       Churchill Green, Churchill, North Somerset, BS25 5QN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.churchill-academy.org/
       NUTS Code: UKK12

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      27: Contracting Authority
       Burrington CofE Primary School
       Frys Lane, Burrington, Bristol, BS40 7AD, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.burringtonprimary.co.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      28: Contracting Authority
       Churchill CofE Primary School
       Pudding Pie Lane, Langford, Bristol, BS40 5EL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.churchillprimaryschool.co.uk/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      29: Contracting Authority
       Blagdon Primary School
       Bath Road, Blagdon, Bristol, BS40 7RW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.blagdonprimaryschool.com/
       NUTS Code: UKK11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      30: Contracting Authority
       Wrington CE Primary School
       School Road, Wrington, Bristol, BS40 5NA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.wringtoncofeprimary.org/
       NUTS Code: UKK11