The Litmus Partnership: Weydon Multi Academy Trust ~ Cleaning tender

Contracting authority

Contracting authority:

Weydon Multi Academy Trust

Public Procurement Organisation Number:

PRTC-7836-VZDL

Address:

Weydon Ln, Wrecclesham, 7 Doman Road
Farnham
GU9 8UG
UK

Contact name:

Not provided

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.weydonmat.co.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Weydon Multi Academy Trust ~ Cleaning tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

WMAT is a multi-academy trust currently comprising 18 schools/college in the Surrey and North Hampshire area. The Trust was formed in 2017 and currently includes a Sixth Form college, 7 secondary schools, 5 special needs schools and 5 primary schools. The Trust has recently expanded following the merger with The Prospect Trust on 1st April 2026. It is our intention that as existing contracts come to an end, any new schools will join one of the two Trust contract with an aligned contract end date.
A key element of WMAT’s vision for our schools, is the provision of exceptional learning environments. Creating inspiring classrooms in which to learn, teach and spaces for students / children and staff to work and relax sits as one of our core values. We describe this as our drive to create and maintain ‘exceptional learning environments’. Our cleaning partner will be a key driver in the maintenance of exceptional environments; both from an aesthetic and environmental sustainability perspective. We are looking to build a relationship which further enhances our school environments, utilising technology and resource efficiencies to create financial efficiencies and sparkly clean schools.

Importantly, we value developing ‘partnerships’ with specialist providers across a range of specialities. Working together we will develop KPIs to sit alongside regular qualitative feedback from our Business / Operations / Premises leads; ‘Stronger Together’. Our cleaning partner will mirror our passion to be innovative and to initiate different ways of doing things – we are open to suggestions from the successful contractor to review our current services / ways of working and make recommendations for improvement. ‘Restlessness in the pursuit of better’. The successful contractor will also develop excellent relationships formally and informally with key colleagues including Business / Operations Leads, Estates Managers and Headteachers / Principals.
The contract offered includes all cleaning services whilst schools are in session, and periodic / deep cleans. The contract is being tendered on a 3 + 1 + 1 year basis and will operate as a Guaranteed Performance Contract, with the successful contractor offering the Trust a guaranteed return / cost per annum for the provision of cleaning services. The main contract start date will be 1.11.26, with any additional schools joining as their contracts end.
Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Farnham:-School-cleaning-services./3K5NE458PY

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/3K5NE458PY

Total value (estimated):

GBP 5,908,660 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/11/2026 to 31/10/2029

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

Yes

Extension date:

31/10/2031

Delivery regions:

UKJ2 - Surrey, East and West Sussex

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

15/05/2026 Time: 12:00

Tender submission deadline:

24/07/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/3K5NE458PY

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

21/09/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

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