The Litmus Partnership: Robert May's School ~ Cleaning Tender

Contracting authority

Contracting authority:

Robert May's School

Public Procurement Organisation Number:

PPMR-6435-XXZN

Address:

Robert May's School, West Street, Aylesbury
Odiham
RG29 1NA
UK

Contact name:

Mike Yarnold

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.rmays.org/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

No

Dynamic market:

No

Special regime:

None

Scope

Title:

Robert May's School ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

Robert May’s School is located in Odiham, Hampshire and in May 2012, the School became an Academy. The school is proud of its heritage and has been serving the local community since 1694.There is a strong ethos of mutual respect and appreciation of hard work, characterised by an unfailing belief that all students can succeed in their chosen paths and are capable of achieving excellence every day in whatever they do.
The successful supplier will be required to provide cleaning services for Robert May’s School. The school has 1350 students on roll and 175 teaching and support staff.
The contract being tendered is for three years in duration from 1 January 2027 to 31 December 2029. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all cleaning services within the School, which currently comprises 7 buildings over a fairly compact site – mainly classrooms and offices with a few specialist areas including a sports hall, gym, drama studio, dining hall and a main hall.

Contract cleaning areas of the school is 8747.62 sqm2.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract is: -
2025/26 £164,370.48
Robert May’s School expects the successful contractor to provide and maintain the level and standard of cleaning. The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning and support required by the Academy management team. Labour resource and relief cover is very important for meeting the performance criteria of this contract. The school expects the successful tenderer to evidence, through their bid, how they shall ensure staff resources and cleaning standards will be delivered.

Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Odiham:-School-cleaning-services./2BQ9G3XEGF

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/2BQ9G3XEGF

Total value (estimated):

GBP 493,110 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/01/2027 to 31/12/2029

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

No

Delivery regions:

UKD3 - Greater Manchester

Award criteria:

Name: Criterion 1 / Weighting: 70

Name: Criterion 2 / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

28/08/2026 Time: 12:00

Tender submission deadline:

23/10/2026 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/2BQ9G3XEGF

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

16/11/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations