The Litmus Partnership: ACES Academies Trust ~ Cleaning Tender

UK-Cambridgeshire: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Aces Academies Trust
       Brampton Rd, Huntingdon, Cambridgeshire, PE29 3BN, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.acesacademies.co.uk/
       NUTS Code: UKH12

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: ACES Academies Trust ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: ACES Academies Trust currently comprises one large secondary School (Hinchingbrooke School) and four primary school (Cromwell Academy, Godmanchester Bridge Academy, Godmanchester Community Academy and Spaldwick Primary school), all situated on the western approaches to Huntingdon and within a 5-mile radius.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,445,473.5
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH12 - Cambridgeshire CC
   
      Main site or place of performance:
      Cambridgeshire CC
             

      II.2.4) Description of the procurement: ACES Academies Trust currently comprises one large secondary School (Hinchingbrooke School) and four primary school (Cromwell Academy, Godmanchester Bridge Academy, Godmanchester Community Academy and Spaldwick Primary school), all situated on the western approaches to Huntingdon and within a 5-mile radius.
All schools within the Trust offer an environment for students to flourish and achieve their full potential through creativity. The schools have facilities constructed within the last 5 years through to a Grade 1 listed property at Hinchingbrooke School dating back to the mediaeval times. Hinchingbrooke School’s fabric in some areas has historically made it difficult to look clean – post cleaning but there is an ongoing refurbishment programme addressing these areas which is an opportunity to drive overall standards.
The current supplier cleans at four of the five schools, with Spaldwick currently being operated in-house.
Tender Information
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools’ facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The trust and school project stakeholder’s aims are as follows:
•Consistency of cleanliness across the estate
•Quality of local supervision (auditing/ training/ communication/ recruitment)
•Right sizing the day cover ( Hinchingbrooke)
•Upgrade of machinery and technology and review of chemicals required
•Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed
•Development true sense of partnership with the successful service provider
This cleaning tender project is being run over the same time frame as a catering tender for the same schools, and, whilst the two projects are not linked, if your organisation can see economies of scale deliverable by bidding doth opportunities, there will be the opportunity to demonstrate these economies and advantages in the main ITT. For clarity however, the projects will remain entirely separate projects.
The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1 August 2025 until end July 2028 with the option to extend upon agreement with the Client, for a further two-year period. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return hours not worked to the trust.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; technology; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please see SQ document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: This is a Contract Award Notice - this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2025/S 000-003704
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 12/06/2025

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             GSO LIMITED, 08355246
             Suite 16 Davey House, St Neots, Cambridgeshire, PE19 7BA, United Kingdom
             NUTS Code: UKH12
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,600,000          
         Total value of the contract/lot: 2,445,473.5
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=983849773
   VI.4) Procedures for review

      VI.4.1) Review body
          Aces Academies Trust
          Brampton Rd,, Huntingdon, Cambridgeshire, PE29 3BN, United Kingdom
          Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 01/10/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Hinchingbrooke School
       Hinchingbrooke Park Rd, Huntingdon, Cambridgeshire, PE29 3BN, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.hinchingbrookeschool.net/
       NUTS Code: UKH12
   
   2: Contracting Authority
       Cromwell Academy
       Parkway, Hinchingbrooke Park, Huntingdon, Cambridgeshire, PE29 6JA, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.cromwellacademy.com/
       NUTS Code: UKH12
   
   3: Contracting Authority
       Godmanchester Bridge Academy
       Butcher Drive, Godmanchester, Cambridgeshire, PE29 2NL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.godmanchesterbridge.co.uk/
       NUTS Code: UKH12
   
   4: Contracting Authority
       Godmanchester Community Academy
       Park Lane, Godmanchester, Huntingdon, Cambridgeshire, PE29 2AG, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.godmanchester.cambs.sch.uk/
       NUTS Code: UKH12
   
   5: Contracting Authority
       Spaldwick Primary School
       Royston Avenue, Spaldwick, Huntingdon, Cambridgeshire, PE28 0TH, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.spaldwickschool.org.uk/
       NUTS Code: UKH12