The Litmus Partnership: Esher College ~ Cleaning Tender

Contracting Authorities

Contracting authority:

Esher College

Public Procurement Organisation Number:

PQJZ-2697-RPWY

Address:

Esher Sixth Form College, Weston Green Road, Thames Ditton
Surrey
KT7 0JB
UK

Contact name:

Not provided

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.esher.ac.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

There will be an initial SQ stage followed by a tender stage and a final stage of presentations before a decision is made.

Preliminary market engagement conducted:

Not provided

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Esher College ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

Situated in NE Surrey, Esher Sixth Form College is an oversubscribed, open access Sixth Form College based on one site. The College became an Academy in June 2019. The College was rated “Outstanding” by Ofsted in 2022 and has an impressive track record in delivering high levels of student achievement.
The cleaning service in the College has been problematic for a while. The College is looking for ways to achieve a decent standard of cleanliness throughout the site.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 2092 students on roll and 198 teaching and support staff.
The contract being tendered is for three years in duration from 27 October 2025 to 26 October 2028 and will operate as a Fixed Price Contract, with the successful Contractor offering the College a guaranteed cost per annum for the provision of cleaning services.
The College year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the College will be open to receive students for approximately 190 days.
The contract offered covers the scope for the provision of all cleaning services within the College, which is currently set at 56 hours per day covering a single site over 11,948 square metres, over a 48 week period. Please see Map and Square Meterage analysis.

Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Trust Board is not obliged to accept the lowest price.
The value of the current contract is: -
2024/25£195,000 Net
Note that in attempting to improve the service the College is reducing its cleaning requirements to 44 hours per day. We are removing the morning and daytime cleaning hours from the contract, and we are also removing the holiday deep clean requirement, so the requirement will be a 39 week contract. The requirements removed from the contract will be sourced via a different route.
We would like the ability to increase the number of hours cleaning should our new approach not work. This would form part of a negotiated variation order.
Esher Sixth Form College expects the successful contractor to enable the continued development of cleaning services. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the College.
See SQ Document for more information.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=983633659

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/7Y22V7T283

Total value (estimated):

GBP 975,000 excluding VAT

GBP 975,000 including VAT

Contract value:

GBP 975,000 including VAT

Contract Details

Title:

Not provided

Reference number:

Not provided

Contract value:

GBP 975,000 including VAT

Below the relevant threshold:

Yes

Award decision date:

12/09/2025

Earliest date the contract will be signed:

07/10/2025

Contract dates (estimated):

27/10/2025 to 26/10/2030

Main procurement category:

SERVICES

CPV classifications:

90919300 - School cleaning services.

Delivery regions:

UKJ2 - Surrey, East and West Sussex

Assessment summaries sent:

12/09/2025

Supplier

Supplier:

YBC Cleaning Services Limited

Companies House:

04174249

Address:

161 North Lane
Aldershot
GU12 4TA
UK

Email:

tenders@litmuspartnership.co.uk

Telephone:

Not provided

Small or medium-sized enterprise (SME):

No

Voluntary, community or social enterprise (VCSE):

No

Supported employment provider:

No

Public service mutual:

No

Other organisations