The Litmus Partnership: The Rainbow Multi Academy Trust ~ Cleaning Tender

UK-Redruth: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Rainbow Multi Academy Trust ~ Cleaning Tender
       Marlin House, Agar Way, Pool Industrial Estate, Redruth, TR15 3SF, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.rainbowacademy.org.uk/
       NUTS Code: UKK3

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The Rainbow Multi Academy Trust ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 13 Primary Schools within The Rainbow Multi Academy Trust

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,798,140
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKK3 - Cornwall and Isles of Scilly
   
      Main site or place of performance:
      Cornwall and Isles of Scilly
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 13 Primary Schools within The Rainbow Multi Academy Trust:
1.Bishop Bronescombe C of E School, Boscoppa Road, St Austell, Cornwall, PL25 3DT
2.Grampound Road Village CE School, South Street, Grampound Road, Truro, Cornwall, TR2 4DY
3.Grampound With Creed Primary School, Fore Street, Grampound, Truro, Cornwall, TR2 4SB
4.Ladock C of E Primary School, Ladock, Truro, Cornwall, TR2 4PL
5.Penponds Primary School, Higher Penponds, Camborne, Cornwall, TR14 0QN
6.St Issey C of E School, Gardeners Way, St Issey, Wadebridge, Cornwall, PL27 7RN
7.St Ives Infant School, The Burrows, St Ives, Cronwall, TR26 1DH
8.St Meriadoc Infant School, Rectory Road, Camborne, Cornwall, TR14 7DW
9.St Meriadoc Junior School, Cranfield Road, Camborne, Cornwall, TR14 7PN
10.St Michael’s C of E Primary School, Penberthy Road, Helston, TR13 8AR
11.Trevithick Learning Academy, Mount Pleasant Road, Camborne, Cornwall, TR14 7RH
12.Troon Community Primary School, New Road, Camborne, Cornwall, TR14 9ED
13.Veryan C of E Primary School, Veryan, Truro, Cornwall, TR2 5QA
There are currently two additional Schools in consultation with the Trust and it is expected that these Schools will join the Trust prior to the commencement of this contract; they will be included within this tender process at a later stage when details can be released.
Further to the above, a third School is expected to be joining the Trust during the initial contract term.
The Trust is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within Primary School establishments, to demonstrate the knowledge and understanding of contracts of a similar scope. Ideally the successful contractor will have a strong operational base with the South West region, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.
The requirement of the Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement, the successful contractor is to be proactive in the management of the contract, with regular site visits to each School, with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy.
TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
See SQ document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a contract award notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2025/S 000-001552
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 11/07/2025

      V.2.2) Information about tenders
         Number of tenders received: 8
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Churchill Contract Services Ltd, 03762020
             First floor Cedar House, Parkland Square, 750a Capability Green, Luton, LU1 3LU, United Kingdom
             Email: tenders@litmuspartnership.co.uk
             NUTS Code: UKH2
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,770,140          
         Total value of the contract/lot: 1,798,140
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: Please note, this is a contract award notice, this contract has already been awarded.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=969990293
   VI.4) Procedures for review

      VI.4.1) Review body
          The Rainbow Multi Academy Trust
          Marlin House, Agar Way, Pool Industrial Estate, Redruth, TR15 3SF, United Kingdom
          Email: tenders@litmuspartnership.co.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 31/07/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Bishop Bronescombe C of E School
       Boscoppa Road, St Austell, PL25 3DT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.bishopbronescombe.co.uk/web
       NUTS Code: UKK3
   
   2: Contracting Authority
       Grampound Road Village CE School
       South Street, Grampound Road, Truro, TR2 4DY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.grampoundroadschool.co.uk/web
       NUTS Code: UKK3
   
   3: Contracting Authority
       Grampound With Creed Primary School
       Fore Street, Grampound, Truro, TR2 4SB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://grampound-creed.eschools.co.uk/web
       NUTS Code: UKK3
   
   4: Contracting Authority
       Ladock C of E Primary School
       Ladock, Truro, TR2 4PL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ladock.cornwall.sch.uk/web
       NUTS Code: UKK3
   
   5: Contracting Authority
       Penponds Primary School
       Higher Penponds, Camborne, TR14 0QN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.penponds.cornwall.sch.uk/web
       NUTS Code: UKK3
   
   6: Contracting Authority
       St Issey C of E School
       Gardeners Way, St Issey, Wadebridge, PL27 7RN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-ives-inf.cornwall.sch.uk/web
       NUTS Code: UKK3
   
   7: Contracting Authority
       St Meriadoc Infant School
       Rectory Road, Camborne, TR14 7DW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-meriadoc-inf.cornwall.sch.uk/home
       NUTS Code: UKK3
   
   8: Contracting Authority
       St Meriadoc Junior School
       Cranfield Road, Camborne, TR14 7PN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-meriadoc-jnr.cornwall.sch.uk/home
       NUTS Code: UKK3
   
   9: Contracting Authority
       St Michael’s C of E Primary School
       Penberthy Road, Helston, TR13 8AR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-michaels-helston.org/web
       NUTS Code: UKK3
   
   10: Contracting Authority
       Trevithick Learning Academy
       Mount Pleasant Road, Camborne, TR14 7RH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.trevithick.cornwall.sch.uk/
       NUTS Code: UKK3
   
   11: Contracting Authority
       Troon Community Primary School
       New Road, Camborne, TR14 9ED, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://troon.eschools.co.uk/web
       NUTS Code: UKK3
   
   12: Contracting Authority
       Veryan C of E Primary School
       Veryan, Truro, TR2 5QA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.veryanschool.co.uk/web
       NUTS Code: UKK3
   
   13: Contracting Authority
       St Ives Infant School
       The Burrows, St Ives, TR26 1DH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-ives-inf.cornwall.sch.uk/web
       NUTS Code: UKK3