The Litmus Partnership: Chenderit School ~ Catering Tender

UK-Oxfordshire: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Chenderit School
       Archery Road, Banbury, Oxfordshire, OX17 2QR, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.chenderit.northants.sch.uk/index.asp
       NUTS Code: UKJ14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Chenderit School ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Client is presenting an exciting opportunity to partner with a Supplier who is able to deliver their vision of promoting the health and wellbeing of their circa 1100 pupils and 110 staff through the catering provision, alongside great initiatives to improve the service environment. Current catering sales revenue is around £250k per annum, but there is considerable upside thought possible.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,393,274.32
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ14 - Oxfordshire
   
      Main site or place of performance:
      Oxfordshire
             

      II.2.4) Description of the procurement: The opportunity arises with an accelerated timetable, due to the decision of the incumbent caterer to relinquish the contract to concentrate on its primary school estate.

The Client would like to see innovative delivery of emerging food trends that are seen on the high-street and in supermarkets that pupils frequent and therefore need to be reflective in the school dining environment. There is a need to maximise sales and this can
be achieved by offering a dynamic and bespoke food offering at breakfast, morning break and lunchtime.

The key areas of focus for the successful service provider will include;

Fresh and innovative menus that are nutritionally balanced and appealing;
-The best use of local seasonal produce;
-Efficient and consistent speed of service with great customer interaction;
-Sustainable solutions for food packaging;
-Catering staff integration with the School community and support with Curriculum activities.
-Identifying and potential funding of an additional sixth form café offer

The Client expects the successful Supplier to evidence, through their bid, how they will deliver these focus areas.
The existing team have resilience and consistency in day to day production, but in order to produce the innovative and dynamic food offer required they will need to be supported by an operational team that can demonstrate and upskill service and meet expectation.

Aside from the food, the environment in which the pupils engage with the catering offer is adequate but lacks some definition, so the catering partners will need to consider what the requirements are to drive the whole pupil experience in the dining hall.

With a contract start date of 1st January 2025, the Supplier will need to consider how they will manage the mobilisation and launch the service in what will be a tight timetable. This contract will run for three years with the opportunity to extend for a further two, twelve-month periods. .

The Client is seeking a catering service partner that has the ability and appetite to work flexibly and with complete transparency to deliver an exceptional standard of service and take on the development of a loyal and dedicated team.

The catering tender presents an exciting time for the School and the Client is looking forward to developing a successful partnership with a new service provider.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: This is a Contract Award Notice - this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted Accelerated
         Justification for the choice of accelerated procedure: Accelerated due to contract start date.

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-024554
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 21/11/2024

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Culinera Limited, 12382186
             12 The Broadway, Amersham, HP7 0HP, United Kingdom
             NUTS Code: UKJ1
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,200,000          
         Total value of the contract/lot: 1,393,274.32
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=963518838
   VI.4) Procedures for review

      VI.4.1) Review body
          Chenderit School
          Archery Road, Middleton Cheney, Banbury, Oxfordshire, OX17 2QR, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/07/2025