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The Litmus Partnership: EXCALIBUR Academies Trust ~ Catering Tender

  The Litmus Partnership has published this notice through Delta eSourcing

Notice Summary
Title: EXCALIBUR Academies Trust ~ Catering Tender
Notice type: Contract Award Notice
Authority: The Litmus Partnership
Nature of contract: Services
Procedure: Restricted
Short Description: The successful Supplier will be required to provide Catering Services for EXCALIBUR Academies Trust at the following nine locations: 1.Ashton Park Secondary School, Blackmoors Ln, Bower Ashton, Bristol BS3 2JL 2.Redland Green Secondary School, Redland Ct Rd, Bristol BS6 7EH 3.Fairfield High School, Allfoxton Rd, Horfield, Bristol BS7 9NL 4.John O’Gaunt School, Priory Rd, Hungerford RG17 0AN 5.Ashton Vale Primary School, Avebury Rd, Bristol BS3 2QG 6.Compass Point Primary School, South St, Bedminster, Bristol BS3 3AU 7.Luckwell Primary School, Breach Rd, Bristol BS3 3ET 8.Lambourn Primary School, Edwards Hill, Lambourn, Hungerford RG17 7LJ 9.May Park Primary School, Coombe Road, Bristol, Avon, BS5 6LE
Published: 24/06/2025 14:27

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UK-Marlborough: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Excalibur Academies Trust
       Excalibur Academies Trust, Granham Hill, Marlborough, SN8 4AX, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.excalibur.org.uk/
       NUTS Code: UKK1

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: EXCALIBUR Academies Trust ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Catering Services for EXCALIBUR Academies Trust at the following nine locations:
1.Ashton Park Secondary School, Blackmoors Ln, Bower Ashton, Bristol BS3 2JL
2.Redland Green Secondary School, Redland Ct Rd, Bristol BS6 7EH
3.Fairfield High School, Allfoxton Rd, Horfield, Bristol BS7 9NL
4.John O’Gaunt School, Priory Rd, Hungerford RG17 0AN
5.Ashton Vale Primary School, Avebury Rd, Bristol BS3 2QG
6.Compass Point Primary School, South St, Bedminster, Bristol BS3 3AU
7.Luckwell Primary School, Breach Rd, Bristol BS3 3ET
8.Lambourn Primary School, Edwards Hill, Lambourn, Hungerford RG17 7LJ
9.May Park Primary School, Coombe Road, Bristol, Avon, BS5 6LE

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 7,149,493.95
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
   
      Main site or place of performance:
      Gloucestershire, Wiltshire and Bristol/Bath area
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide Catering Services for EXCALIBUR Academies Trust at the following nine locations:
1.Ashton Park Secondary School, Blackmoors Ln, Bower Ashton, Bristol BS3 2JL
2.Redland Green Secondary School, Redland Ct Rd, Bristol BS6 7EH
3.Fairfield High School, Allfoxton Rd, Horfield, Bristol BS7 9NL
4.John O’Gaunt School, Priory Rd, Hungerford RG17 0AN
5.Ashton Vale Primary School, Avebury Rd, Bristol BS3 2QG
6.Compass Point Primary School, South St, Bedminster, Bristol BS3 3AU
7.Luckwell Primary School, Breach Rd, Bristol BS3 3ET
8.Lambourn Primary School, Edwards Hill, Lambourn, Hungerford RG17 7LJ
9.May Park Primary School, Coombe Road, Bristol, Avon, BS5 6LE
Full details in relation to the above schools can be found on the EXCALIBUR Academies Trust website: https://www.excalibur.org.uk/
EXCALIBUR Academies Trust may grow further, with several additional schools becoming part of the Trust during this contract period. The provision of catering services at these schools if they have joined the Trust, or ended their current catering contract, may fall under the scope of this contract. The successful Supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.
The following Schools shall engage with the successful contractor, post award, to consider joining the main EXCALIBUR Trust contract when their current catering arrangements end:
1.Burbage Primary School, Blackman's Ln, Burbage, Marlborough SN8 3TP
2.Great Bedwyn Primary School, Farm Ln, Great Bedwyn, Marlborough SN8 3TR
3.Oare Primary School, Oare, Marlborough SN8 4JL
4.Ogbourne Primary School, High St, Marlborough SN8 1SU
Pupil roll numbers across all eight sites is currently circa 5586.
Estimated annual turnover value based on the current Universal Free School meal allowance across all nine locations is circa
£1,438K per annum including Universal Free School Meals, Free School Meals and Cash Sales.
Current uptake levels vary across all sites and the Trust firmly believes that with appropriate choice and quality there is a real opportunity to increase levels of uptake.
For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each
month, thus updating the Client on the consolidated contract performance. It is imperative that an open book policy is offered to
ensure that each school has total clarity on financial performance.
The Trust is seeking both innovation and the application of current food trends within the tender submissions and would expect,
because of this, to be able to identify ‘Best Value’ and work in partnership with the chosen Supplier going forward.

See SQ Document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a Contract Award Notice - this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-039592
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/05/2025

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Innovate Services Ltd, 06420662
             St Andrews House, West Street, Woking, GU21 4AF, United Kingdom
             NUTS Code: UKJ2
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 7,190,000          
         Total value of the contract/lot: 7,149,493.95
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=961342980
   VI.4) Procedures for review

      VI.4.1) Review body
          Excalibur Academies Trust
          Excalibur Academies Trust, Granham Hill, Marlborough, SN8 4AX, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 24/06/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Ashton Park Secondary School
       Blackmoors Lane, Bower Ashton, Bristol, BS3 2JL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ashtonpark.net/
       NUTS Code: UKK1
   
   2: Contracting Authority
       Redland Green Secondary School
       Redland Green Secondary School, Redland Court road, Bristol, BS6 7EH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.redlandgreen.bristol.sch.uk/
       NUTS Code: UKK1
   
   3: Contracting Authority
       Fairfield High School
       Fairfield High School, Allfoxton Road, Horfield, Bristol, BS7 9NL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://fairfield.excalibur.org.uk/
       NUTS Code: UKK1
   
   4: Contracting Authority
       John O’Gaunt School
       John O’Gaunt School, Priory Road, Hungerford, RG17 0AN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.johnogauntschool.co.uk/
       NUTS Code: UKJ1
   
   5: Contracting Authority
       Ashton Vale Primary School
       Ashton Vale Primary School, Avebury Road, Bristol, BS3 2QG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ashtonvale.bristol.sch.uk/Default.asp
       NUTS Code: UKK1
   
   6: Contracting Authority
       Compass Point Primary School
       Compass Point Primary School, South Street, Bedminster, Bristol, BS3 3AU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.compasspoint.bristol.sch.uk/
       NUTS Code: UKK1
   
   7: Contracting Authority
       Luckwell Primary School
       Luckwell Primary School, Breach Road, Bristol, BS3 3ET, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.luckwell.bristol.sch.uk/
       NUTS Code: UKK1
   
   8: Contracting Authority
       Lambourn Primary School
       Edwards Hill, Lambourn, Hungerford, Bristol, RG17 7LJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://lambourn.excalibur.org.uk/
       NUTS Code: UKK1
   
   9: Contracting Authority
       May Park Primary School
       May Park Primary School, Coombe Road, Bristol, BS5 6LE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://maypark.excalibur.org.uk/
       NUTS Code: UKK1



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