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The Litmus Partnership: Oxford Diocesan Buckingham Schools Trust ~ Cleaning Tender

  The Litmus Partnership has published this notice through Delta eSourcing

Notice Summary
Title: Oxford Diocesan Buckingham Schools Trust ~ Cleaning Tender
Notice type: Contract Award Notice
Authority: The Litmus Partnership
Nature of contract: Services
Procedure: Restricted
Short Description: The Requirement The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 11 Primary Schools within the Oxford Diocesan Bucks Schools Trust (ODBST).
Published: 24/06/2025 13:52

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UK-Longwick: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Oxford Diocesan Bucks Schools Trust
       C/O Longwick School Walnut Tree Lane, Longwick, HP27 9SJ, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.odbst.org.uk/
       NUTS Code: UKJ13

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Oxford Diocesan Buckingham Schools Trust ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Requirement
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 11 Primary Schools within the Oxford Diocesan Bucks Schools Trust (ODBST).

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,682,150.16
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ13 - Buckinghamshire CC
   
      Main site or place of performance:
      Buckinghamshire CC
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 11 Primary Schools within the Oxford Diocesan Bucks Schools Trust (ODBST):
1.Chesham Bois CE School, 128 Bois Lane, Chesham Bois, Amersham, Buckinghamshire, HP6 6DE
2.Great Horwood CE Combined School, School End, Great Horwood, Milton Keynes, Buckinghamshire, MK17 0RG
3.Padbury CE School, Winslow Road, Padbury, Buckinghamshire, MK18 2AP
4.St John’s CE Combined School, Main Road, Lacey Green, Princes Risborough, Buckinghamshire, HP27 0PL
5.Longwick CE Combined School, Walnut Tree Lane, Longwick, Princes Risborough, Buckinghamshire, HP27 9SJ
6.Christ the Sower Ecumenical School, Singleton Drive, Grange Farm, Milton Keynes, MK8 0PZ
7.Woodside Junior School, Mitchell Walk, Amersham, Buckinghamshire HP6 6NW
8.St Mary’s CE Combined School, Keen Close, Aylesbury, HP19 7WF
9.Elmtree Infant & Nursery School, Elm Tree Hill, Chesham, Buckinghamshire, HP5 2PA
10.The Downley School, Faulkner Way, Downley, High Wycombe, Buckinghamshire, HP13 5AL
11.Chenies School, Chenies Village , Nr Rickmansworth, Herts, WD3 6ER
The Trust is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within Primary School establishments, to demonstrate the knowledge and understanding of contracts of a similar scope. Ideally the successful contractor will have a strong operational base with the local region, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.
The requirement of the Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement, the successful contractor is to be proactive in the management of the contract, with regular site visits to each School, with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a Contract Award Notice - this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-039856
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/05/2025

      V.2.2) Information about tenders
         Number of tenders received: 7
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Purgo Supply Services Limited, 08665358
             193 Castelnau, Barnes, London, SW13 9ER, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,244,815          
         Total value of the contract/lot: 1,682,150.16
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=961328559
   VI.4) Procedures for review

      VI.4.1) Review body
          Oxford Diocesan Bucks Schools Trust
          C/O Longwick School Walnut Tree Lane, Longwick, HP27 9SJ, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 24/06/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Chesham Bois CE School
       128 Bois Lane, Buckinghamshire, HP6 6DE, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.cheshamboisschool.co.uk/
       NUTS Code: UKJ13
   
   2: Contracting Authority
       Great Horwood CE Combined School
       School End, Buckinghamshire, MK17 0RG, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.greathorwood.bucks.sch.uk/
       NUTS Code: UKJ13
   
   3: Contracting Authority
       Padbury CE School
       Winslow Road, Buckinghamshire, MK18 2AP, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.padburyschool.co.uk/
       NUTS Code: UKJ13
   
   4: Contracting Authority
       St John’s CE Combined School
       Main Road, Buckinghamshire, HP27 0PL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stjohnsce.org/
       NUTS Code: UKJ13
   
   5: Contracting Authority
       Longwick CE Combined School
       Walnut Tree Lane, Buckinghamshire, HP27 9SJ, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.longwick.bucks.sch.uk/
       NUTS Code: UKJ13
   
   6: Contracting Authority
       Christ the Sower Ecumenical School
       Singleton Drive, Milton Keynes, MK8 0PZ, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.cts.milton-keynes.sch.uk/
       NUTS Code: UKJ12
   
   7: Contracting Authority
       Woodside Junior School
       Mitchell Walk, Buckinghamshire, HP6 6NW, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.woodsidejunior.co.uk/
       NUTS Code: UKJ13
   
   8: Contracting Authority
       St Mary’s CE Combined School
       Keen Close, Aylesbury, HP19 7WF, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-marysaylesbury.bucks.sch.uk/
       NUTS Code: UKJ13
   
   9: Contracting Authority
       Elmtree Infant & Nursery School
       Elm Tree Hill, Buckinghamshire, HP5 2PA, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.elmtreeschoolandnursery.co.uk/
       NUTS Code: UKJ13
   
   10: Contracting Authority
       The Downley School
       Faulkner Way, Buckinghamshire, HP13 5AL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.downley.bucks.sch.uk/
       NUTS Code: UKJ13
   
   11: Contracting Authority
       Chenies School
       Chenies Village, Herts, WD3 6ER, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.chenies.bucks.sch.uk/web
       NUTS Code: UKH23



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