The Litmus Partnership: The de Ferrers Trust ~ Cleaning Tender

UK-Burton upon Trent: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The de Ferrers Trust
       Trent Campus, St Mary's Drive, Burton upon Trent, DE13 0LL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.deferrerstrust.com/
       NUTS Code: UKG24

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The de Ferrers Trust ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for the seven schools within The de Ferrers Trust. The Trust consists of three Secondary, two Primary, one Infant and one Junior school in and around Burton-Upon-Trent.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 5,519,861.26
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG24 - Staffordshire CC
   
      Main site or place of performance:
      Staffordshire CC
             

      II.2.4) Description of the procurement: The annual value of the contract in total is approximately £1,210,000.

The trust believes that all children and young people in their care should have the opportunity to fulfil their potential through achieving highly, regardless of their ability or background.

The de Ferrers Trust comprises of the following schools: -
The de Ferrers Academy
Horninglow Primary
Lansdowne Infant
Eton Park Junior
The Pingle Academy
Granville Academy
Richard Wakefield CE Primary Academy

The duration of the contract being offered is three years commencing on 1st September 2025 and concluding on 31st August 2028 and will be on a guaranteed performance basis offering a fixed annual return and or subsidy to the Trust. There will be the option to extend the contract for a further term excluding the right to further extend for a further term of two years.

This contract will be fixed price in nature with the successful supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.

The Trust is seeking a suitably experienced supplier who has current experience of working within the Primary or Secondary school marketplace, ideally with a strong operational base within the area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term.

A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. A good working relationship with the Trust is essential but also with the individual schools.

The Trust is looking for a supplier who is flexible in their approach and will work closely with all schools to ensure that standards of cleanliness are kept high. They would also like to look at the efficiency of the cleaning contracts particularly with staffing levels and the introduction of new equipment.

As part of the new contract, the Trust also has the following key objectives: -
1. To maintain a safe and hygienic environment
2. Minimise disruption to school activities
3. Promote environmental sustainability
4. Responsive and adaptive cleaning services
5. Effective communication and reporting

For further information, see SQ document.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a Contract Award Notice - this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-035068
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 21/05/2025

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Atlas FM Limited trading as Atlas Education, 15181660
             Riding Court House, Datchet, Berkshire, SL3 9JT, United Kingdom
             NUTS Code: UKJ11
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 6,050,000          
         Total value of the contract/lot: 5,519,861.26
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=961321051
   VI.4) Procedures for review

      VI.4.1) Review body
          The de Ferrers Trust
          Trent Campus, St Mary's Drive, Burton upon Trent, DE13 0LL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 24/06/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       The de Ferrers Academy
       Dove Campus, Harehedge Lane, Burton upon Trent, DE13 0AS, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.deferrers.com/
       NUTS Code: UKG24
   
   2: Contracting Authority
       Horninglow Primary
       Horninglow Road North, Burton upon Trent, DE13 0SW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.horninglowprimary.com/
       NUTS Code: UKG24
   
   3: Contracting Authority
       Lansdowne Infant
       Goodman Street, Burton-on-Trent, DE14 2RE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.lansdowneinfants.com/
       NUTS Code: UKG24
   
   4: Contracting Authority
       Eton Park Junior
       Masefield Crescent, Burton upon Trent, DE14 2SG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.etonparkjuniors.com/
       NUTS Code: UKG24
   
   5: Contracting Authority
       The Pingle Academy
       Coronation Street, Swadlincote, DE11 0QA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.pingleacademy.com/
       NUTS Code: UKF1
   
   6: Contracting Authority
       Granville Academy
       Burton Road, Woodville, Swadlincote, DE11 7JR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.granvilleacademy.co.uk/
       NUTS Code: UKF1
   
   7: Contracting Authority
       Richard Wakefield CE Primary Academy
       Burton Street, Tutbury, Burton upon Trent, DE13 9NR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.richardwakefieldprimary.com/
       NUTS Code: UKG24