The Litmus Partnership: Westminster Schools’ Consortium ~ Catering Tender

UK-Westminster: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Westminster Schools’ Consortium
       Hallfield Primary School, Porchester Gardens, Westminster, W2 6JJ, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.hallfieldschool.org.uk/
       NUTS Code: UKI32

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Westminster Schools’ Consortium ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Westminster Schools’ Consortium (The Consortium) currently comprises 16 Primary schools located in the London borough of Westminster and was formed in 2019 following the council’s decision to delegate the previous centrally managed school meal service to schools. Since 2019, the school meal service has been outsourced and The Consortium now wishes to participate in a tender process in accordance with the Public Contracts Regulations 2015 for a further contract to supply its centrally managed outsourced school meals service.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 13,047,827
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI32 - Westminster
   
      Main site or place of performance:
      Westminster
             

      II.2.4) Description of the procurement: The Requirement
Westminster Schools’ Consortium (The Consortium) currently comprises 16 Primary schools located in the London borough of Westminster and was formed in 2019 following the council’s decision to delegate the previous centrally managed school meal service to schools. Since 2019, the school meal service has been outsourced and The Consortium now wishes to participate in a tender process in accordance with the Public Contracts Regulations 2015 for a further contract to supply its centrally managed outsourced school meals service.
Basis of Contract
•The contract will commence from the 1st September 2025 and will be for an initial period of 5 years.
•The contract may be extended by 2 further years making a total maximum fixed term of 7 years.
•London Living Wage is adopted at all participating schools
•The contract will be awarded to a single supplier.
•The estimated turnover is circa £9.2 million over the initial 5-year period.
Objectives
The appointed Supplier will have significant experience of delivering quality catering services within Primary schools and should have proven expertise of successfully increasing pupil meal uptake across group contracts together with a compelling attitude towards making the lunchtime service appealing, healthy and educational for children.
Coupled with the familiarity and practice of successfully managing a large workforce, the Supplier should ideally have a strong operational base in London and able to leverage sufficient resources to ensure the required level of service is constantly maintained. Within the Consortium there are 2 schools without kitchens (Dining Centres) that have their meals delivered. It will be imperative that bidders are able to provide a solution for these Dining Centres either direct or via the use of a nominated Production Kitchen/s within the Consortium.
Ultimately, it is important that the Supplier can demonstrate a proven ability to manage a well-organised and efficient catering service that continual strives to offer ‘best value’ to each participating school.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a contract award notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-020781
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 04/04/2025

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Compass Contract Services (UK) Ltd, trading as Chartwells, 02114954
             Parklands Court, 24 Parklands, Birmingham Great Park, Rubery, B45 9PZ, United Kingdom
             NUTS Code: UKG1
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 12,880,000          
         Total value of the contract/lot: 13,047,827
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=945957290
   VI.4) Procedures for review

      VI.4.1) Review body
          Westminster Schools’ Consortium
          Hallfield Primary School, Porchester Gardens, Westminster, W2 6JJ, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 30/04/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Edward Wilson Primary School
       Senior Street, Westminster, W2 5TL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://edwardwilson.org.uk/
       NUTS Code: UKI32
   
   2: Contracting Authority
       Essendine Primary School
       Essentine Road, Westminster, W9 2LR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.essendine.org.uk/
       NUTS Code: UKI32
   
   3: Contracting Authority
       Gateway Academy
       4 Capland Street, Westminster, NW8 8LN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.gateway-academy.co.uk/
       NUTS Code: UKI32
   
   4: Contracting Authority
       Hallfield Primary School
       Porchester Gardens, Westminster, W2 6JJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.hallfieldschool.org.uk/
       NUTS Code: UKI32
   
   5: Contracting Authority
       St Mary Magdalene and St Stephen's Primary School
       Rowington Close, Westminster, W2 5TF, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.mmsts.westminster.sch.uk/
       NUTS Code: UKI32
   
   6: Contracting Authority
       Our Lady of Dolours RC Primary School
       19 Cirencester Street, Westminster, W2 5SR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ourladydolours.co.uk/
       NUTS Code: UKI32
   
   7: Contracting Authority
       Queen's Park School
       Droop Street, Westminster, W10 4DQ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.queensparkprimaryschool.co.uk/
       NUTS Code: UKI32
   
   8: Contracting Authority
       St Barnabas' CE Primary School
       St Barnabas Street, Westminster, SW11 8PF, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stbarnabasprimary.org.uk/
       NUTS Code: UKI32
   
   9: Contracting Authority
       St Gabriel's School
       Churchill Gardens, Westminster, SW1V 3AG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stgabrielsprimary.co.uk/
       NUTS Code: UKI32
   
   10: Contracting Authority
       St Luke's C of E Primary School
       Fernhead Road, Queens Park, Westminster, W9 3EJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stlukesprimary.org.uk/
       NUTS Code: UKI32
   
   11: Contracting Authority
       St Matthews Primary School
       18 Old Pye Street, Wetminster, SW1P 2DG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stmwschool.org.uk/
       NUTS Code: UKI32
   
   12: Contracting Authority
       St Peter’s School
       Chippenham Mews, Westminster, W9 2AN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stpeterscm.co.uk/
       NUTS Code: UKI32
   
   13: Contracting Authority
       St Vincent de Paul School
       Morpeth Terrace, Westminster, SW1P 1EP, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.svpcatholicprimary.org/
       NUTS Code: UKI32
   
   14: Contracting Authority
       St Clement Danes CE Primary School
       Drury Lane, Westminster, WC2B 5SU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-clementdanes.westminster.sch.uk/
       NUTS Code: UKI32