The Litmus Partnership: Pathfinder Schools ~ Catering Tender

UK-Northants: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Pathfinder Schools
       Greening Road, Rothwell, Northants, NN14 6BB, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://pathfinderschools.org.uk/
       NUTS Code: UKF2

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Pathfinder Schools ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide catering services for Pathfinder Schools

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,430,058
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKF2 - Leicestershire, Rutland and Northamptonshire
   
      Main site or place of performance:
      Leicestershire, Rutland and Northamptonshire
             

      II.2.4) Description of the procurement: Pathfinder Schools are a growing family of schools, built on a commitment to the development of the children and young people in the communities we serve. Based in the heart of Northamptonshire, our Academy Trust exists to deliver the very best educational outcomes for every learner. Built upon a foundation of independence, we empower young people to broaden their horizons and open their minds to new opportunities. Inspired and supported by these values, we seek to develop the characteristics of effective learners in our children so that, whatever their future holds, they can approach this with character, confidence and resilience.

The successful Supplier will be required to provide catering services for Pathfinder Schools (Formerly Montsaye Community Learning Partnership) at the following locations;
•Montsaye Academy
•Rothwell Junior School
•Rothwell Victoria Infant School
•Loatlands Primary School
•Havelock Junior School
•Havelock Infant School
•Wilbarston C of E Primary School
•Rushton Primary School
•Hawthorn Community Primary School
•Naseby C of E Primary Academy

Please note – Montsaye Academy is currently going through the process of being re-brokered and depending on the outcome of this, may be withdrawn from the tender process at any time.

The contract covers the scope for the provision of all catering services at each of the above schools, which also includes all hospitality and free issue requirements.

The successful Supplier will be expected to source all fresh produce on a local basis, especially fresh meat, bakery and fruit and vegetables. Contractors will need to demonstrate their approach to sustainability and how the supply carbon footprint can be minimised.

The overall emphasis for this service is on achieving ‘best value’ and the successful Supplier will be expected to demonstrate innovation, flexibility and commercialism.

The contract being offered commences on 1 September 2024 for an initial three-year period and will operate on a fixed cost basis.

Please note that the successful Supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of £8,000.00 plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends w/e 26 July 2024. To ensure transparency, you will clearly show within your management fee a breakdown of this consultancy fee, over the length of the contract. The total full fee will be paid by the successful Supplier, in full to The Litmus Partnership, by no later than Friday 16 August 2024

If the number of schools within The Trust grows during the course of this contract. The provision of catering services to these schools when they have joined will fall under the scope of this contract if required.

The successful Supplier will be expected to provide the catering services within these additional schools using the same costing model, ratios, etc that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
The approximate current value of this contract is c. £900,000 p.a.

Please see SQ Document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a contract award notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted Accelerated
         Justification for the choice of accelerated procedure: September start date

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-009725
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 09/07/2024

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Kingswood Education Catering Limited, 08527020
             Premier House, 2 The Grove, Corby, NN18 8EW, United Kingdom
             NUTS Code: UKF2
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 4,500,000          
         Total value of the contract/lot: 2,430,058
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=900992777

   VI.4) Procedures for review

      VI.4.1) Review body
          Pathfinder Schools
          Greening Road, Rothwell, Northants, NN14 6BB, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 06/11/2024

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Montsaye Academy
       Greening Road, Rothwell, Northants, NN14 6BB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.montsaye.northants.sch.uk/
       NUTS Code: UKF2
   
   2: Contracting Authority
       Rothwell Junior School
       Gladstone Street, Rothwell, Northamptonshire, NN14 6ER, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://rothwellschools.org.uk/
       NUTS Code: UKF2
   
   3: Contracting Authority
       Rothwell Victoria Infant School
       School Lane, Rothwell, Northamptonshire, NN14 6HZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://rothwellschools.org.uk/
       NUTS Code: UKF2
   
   4: Contracting Authority
       Loatlands Primary School
       Harrington Road, Desborough, Northamptonshire, NN14 2NJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.loatlandsprimary.net/
       NUTS Code: UKF2
   
   5: Contracting Authority
       Havelock Junior School
       Havelock Street, Desborough, Northamptonshire, NN14 2LU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.havelockschools.org.uk/
       NUTS Code: UKF2
   
   6: Contracting Authority
       Havelock Infant School
       Havelock Street, Desborough, Northamptonshire, NN14 2LU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.havelockschools.org.uk/
       NUTS Code: UKF2
   
   7: Contracting Authority
       Wilbarston Church of England Primary School
       School Lane, Wilbarston, Market Harborough, Leicestershire, LE16 8QN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.wilbarston.northants.sch.uk/
       NUTS Code: UKF2
   
   8: Contracting Authority
       Rushton Primary School
       Station Road, Rushton, Northamptonshire, NN14 1RL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.rushton.school/
       NUTS Code: UKF2
   
   9: Contracting Authority
       Hawthorn Community Primary School
       Hawthorn Road, Kettering, Northamptonshire, NN15 7HT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.hawthornprimarykettering.co.uk/
       NUTS Code: UKF2
   
   10: Contracting Authority
       Naseby Church of England Primary Academy
       School Lane, Naseby, Northamptonshire, NN6 6BZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.nasebyschool.co.uk/
       NUTS Code: UKF2