The Litmus Partnership: Weydon Multi Academy Trust ~ Catering Tender

UK-Surrey: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Weydon Multi Academy Trust
       Weydon Lane, Farnham, Surrey, GU9 8UG, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.weydonmat.co.uk/
       NUTS Code: UKJ2

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Weydon Multi Academy Trust ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: WMAT is a multi-academy trust currently comprising 7 schools in the Farnham /Godalming/Woking area. The Trust was formed in 2017 and currently includes 4 secondary schools and 3 special needs schools. We are looking to appoint a Contractor whose initiative, partnership and innovation will be welcomed for the provision of service within existing facilities for students and staff.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 8,833,067.32
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ2 - Surrey, East and West Sussex
   
      Main site or place of performance:
      Surrey, East and West Sussex
             

      II.2.4) Description of the procurement: WMAT is a multi-academy trust currently comprising 7 schools in the Farnham /Godalming/Woking area. The Trust was formed in 2017 and currently includes 4 secondary schools and 3 special needs schools.
Catering Cash Sales per School are shown separately.
Total contract value over a 3 + 2-year contract term = £6.7m
We are looking to appoint a Contractor whose initiative, partnership and innovation will be welcomed for the provision of service within existing facilities for students and staff. Our next partner will focus on delivering a wide range of inspiring, high quality and healthy food concepts which will satisfy a wide range of pupil tastes and dietary requirements. The Trust would welcome the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years, plus two beginning on 1st September 2024 and ending on 31st August 27. The contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the Trust a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Trust for the duration of this contract.
Trading Days
The school year is based on a calendar of 195 days. Five days are used for staff professional development (INSET) with some catering requirements on 1 or 2 days for each school. The Trust currently operates a long weekend school closure in the last weekend of November, which all schools other than Ridgeway, partake in. This means that our Schools will be open to students for 188 days. The secondary schools also close early at the end of terms, with a morning break service only.
The contract offered covers the scope for the provision of all catering services within the schools in the Trust, which currently includes morning break, lunch, all hospitality and free meal / duty meal requirements in secondary schools. The Special Needs schools do not currently require a morning break service. Free School meals and hospitality will be charged based on consumption and at net food cost.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract is included as a separate attachment.
WMAT requires the successful contractor to enable the continued development of catering through the provision of an innovative, quality, healthy food service, with fresh, seasonal, locally sourced ingredients (where financially viable) being prepared on-site. The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement the principal values of the Trust.
The Trust places great importance on the catering partnership within schools. Providing students and staff with attractive, high quality healthy food choices is very important. Our catering offer has a significant impact on the culture of our schools and so this tender is very important to us. We would like to encourage:
•high quality food options
•increased take-up of Free School Meal entitlements
•increased numbers of students choosing a main meal option
•students eating on China / cutlery.
•greater sustainability practices across the catering provision including fewer single use plastics, recycling/reduction of food waste and wider sustainable practices.
•additional opportunities for our catering partner to support the Trust Vision of ‘Transforming Lives’ through educational work with students to understand the importance and relevance of healthy eating habits for life.

Please see SQ Document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a Contract Award Notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-036941
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 08/07/2024

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Innovate Services Ltd, 06420662
             St Andrews House, West Street, Woking, GU21 6EB, United Kingdom
             NUTS Code: UKJ2
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 6,700,000          
         Total value of the contract/lot: 8,833,067.32
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=878080741

   VI.4) Procedures for review

      VI.4.1) Review body
          Weydon Multi Academy Trust
          Weydon School, Weydon Lane, Farnham, Surrey, GU9 8UG, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 25/07/2024

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       The Abbey School
       The Abbey School, Menin Way, Farnham, Surrey, GU9 8DY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.abbey.surrey.sch.uk/
       NUTS Code: UKJ2
   
   2: Contracting Authority
       Farnham Heath End School
       Hale Reeds, Farnham, Surrey, GU9 9BN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.fhes.org.uk/
       NUTS Code: UKJ2
   
   3: Contracting Authority
       The Park School
       The Park School, Onslow Crescent, Woking, Surrey, GU22 7AT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thepark.surrey.sch.uk/
       NUTS Code: UKJ2
   
   4: Contracting Authority
       The Ridgeway School
       14 Frensham Road, Farnham, Surrey, GU9 8HB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ridgeway.surrey.sch.uk/
       NUTS Code: UKJ2
   
   5: Contracting Authority
       Rodborough School
       Petworth Road, Milford, Godalming, Surrey, GU8 5BZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.rodborough.surrey.sch.uk/
       NUTS Code: UKJ2
   
   6: Contracting Authority
       Weydon School
       Weydon Lane, Farnham, Surrey, GU9 8UG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.weydonschool.surrey.sch.uk/
       NUTS Code: UKJ2
   
   7: Contracting Authority
       Woolmer Hill School
       Woolmer Hill Road, Haslemere, Surrey, GU27 1QB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.woolmerhill.surrey.sch.uk/
       NUTS Code: UKJ2