The Litmus Partnership: Truro & Penwith Academy Trust (TPAT) ~ Cleaning Tender

UK-Cornwall: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Alverton Primary School
       Toltuff Crescent, Penzance, Cornwall, TR18 4QD, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.tpacademytrust.org/web/
       NUTS Code: UKK3

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Truro & Penwith Academy Trust (TPAT) ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide a comprehensive cleaning service for Truro & Penwith Academy Trust, otherwise known as TPAT.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 4,546,602.12
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKK3 - Cornwall and Isles of Scilly
   
      Main site or place of performance:
      Cornwall and Isles of Scilly
             

      II.2.4) Description of the procurement: The duration of the contract being offered is for an initial three-year period commencing on 01 September 2024, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.
The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. While the Trust will be the principal contracting authority, each School will have its own individual budget for input hours reconciliation.
The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
Currently, the cleaning services across each of these Schools are outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Please see SQ document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note this is a contract award notice. This contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-036410
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 24/06/2024

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Purgo Supply Services Limited, 08665358
             193 Castelnau, Barnes, London, SW13 9ER, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 3,280,670          
         Total value of the contract/lot: 4,546,602.12
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=874833289

   VI.4) Procedures for review

      VI.4.1) Review body
          Alverton Primary School
          Toltuff Crescent, Penzance, Cornwall, TR18 4QD, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 11/07/2024

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Alverton Primary School
       Toltuff Crescent, Penzance, Cornwall, TR18 4QD, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.alverton.org.uk/web/
       NUTS Code: UKK3
   
   2: Contracting Authority
       Berrycoombe Community Primary School
       Berrycoombe Vale, Bodmin, Cornwall, PL31 2PH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.berrycoombeschool.co.uk/web/
       NUTS Code: UKK3
   
   3: Contracting Authority
       Bodriggy Academy
       Humphry Davy Lane, Hayle, Cornwall, TR27 4DR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.bodriggyacademy.info/
       NUTS Code: UKK3
   
   4: Contracting Authority
       Cape Cornwall School
       Cape Cornwall Road, St Just, Penzance, Cornwall, TR19 7JX, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://cape.cornwall.sch.uk/
       NUTS Code: UKK3
   
   5: Contracting Authority
       Cardinham School
       Cardinham, Bodmin, Cornwall, PL30 4BN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.cardinhamschool.co.uk/web
       NUTS Code: UKK3
   
   6: Contracting Authority
       Gulval School
       School Lane, Penzance, Cornwall, TR18 3BJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://gulvalschool.org.uk/
       NUTS Code: UKK3
   
   7: Contracting Authority
       Hayle Academy
       Highlanes, Hayle, Cornwall, TR27 4DN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.hayleacademy.net/
       NUTS Code: UKK3
   
   8: Contracting Authority
       Kehelland Village School
       Kehelland, Camborne, Cornwall, TR14 0DA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.kehellandschool.co.uk/web
       NUTS Code: UKK3
   
   9: Contracting Authority
       Lanivet Community Primary School
       Honeys Hill, Lanivet, Bodmin, PL30 5HE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.lanivet.cornwall.sch.uk/web/
       NUTS Code: UKK3
   
   10: Contracting Authority
       Mullion School
       Meaver Road, Helston, Mullion, Helston, TR12 7EB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.mullionschool.org.uk/
       NUTS Code: UKK3
   
   11: Contracting Authority
       Mullion Community Primary School
       Willis Vean, Mullion, Helston, Cornwall, TR12 7DF, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.mullion-ji.cornwall.sch.uk/web
       NUTS Code: UKK3
   
   12: Contracting Authority
       Newlyn School
       Carne Road, Newlyn, Penzance, Cornwall, TR18 5QA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.newlynschool.co.uk/web
       NUTS Code: UKK3
   
   13: Contracting Authority
       Pensans CP School
       Madron Road, Penzance, Cornwall, TR20 8UH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.pensansprimary.co.uk/web
       NUTS Code: UKK3
   
   14: Contracting Authority
       Sennen Community Primary Academy
       Sennen, Penzance, Cornwall, TR19 7AW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.sennen.cornwall.sch.uk/web
       NUTS Code: UKK3
   
   15: Contracting Authority
       St Dennis Primary Academy
       Carne Hill, St Dennis, St Austel, PL26 8AY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stdennis.academy/
       NUTS Code: UKK3
   
   16: Contracting Authority
       St Ives School
       Higher Tregenna, St Ives, Cornwall, TR26 2BB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stivesschool.net/web/
       NUTS Code: UKK3
   
   17: Contracting Authority
       St Just Primary School
       Bosorne Road, St Just, Penzance, Cornwall, TR19 7JU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stjustprimary.org.uk/web
       NUTS Code: UKK3