The Litmus Partnership: Lancaster Girls Grammar School ~ Cleaning Tender

UK-Lancashire: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Lancaster Girls Grammar School
       Regent Street, Lancaster, Lancashire, LA1 1SF, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.lggs.org.uk/
       NUTS Code: UKD4

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Lancaster Girls Grammar School ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Cleaning services for Lancaster Girls’ Grammar School.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 919,295
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKD4 - Lancashire
   
      Main site or place of performance:
      Lancashire
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide Cleaning services for Lancaster Girls’ Grammar School. Regent Street, Lancaster, Lancashire, LA1 1SF Contract value = £400,000 over the full 5 years of the potential lifetime of the contract Contract TermCommencing 1st January 2024 for an initial term of 3 years Followed by 2 x 1-year optional extensions. LGGS is a forward-looking, selective state school with academy status and an outstanding record of promoting high achievement. They currently have just over 1000 students on roll with five form entry into Year 7. They are heavily oversubscribed. A high proportion of the Year 11 students continue into the LGGS Sixth Form, and we welcome a number of external students into Year 12. The school is formed of several buildings dating from 1907, through to the latest addition on the 1990’s. They have a proud history of academic reputation. In 2021 they were ranked 39th most successful state school nationally in the Sunday Times Parent Power table, and the only state school in Lancashire to be in the top 50. The school is very proud of their inclusive community. Valuing diversity and promoting equality are important aspects of LGGS life. Supporting students’ emotional health and well-being is a key school priority as is involving students themselves in contributing their views and planning activities. Our students are very well supported by Form Tutors, Heads of Key Stage, Learning Mentors, and a Well-being Coordinator, plus a number of school counsellors. They promote emotional and physical well-being and have a wide range of sporting opportunities. The school has self-delivered cleaning for several years, prior to which they had outsourced the cleaning services. The Headteacher favours the outsourced model recognising the benefit of a professional cleaning organisation, and as such is looking for a suitably qualified organisation to maintain the school to a high standard of cleanliness. PLEASE NOTE: The tender will be conducted using an open procedure, please ensure that the SQ and Tender are submitted at the same time. No bids will be accepted unless you have completed both SQ stage and Tender stage. Please also see SQ document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note this is a Contract Award Notice. This contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open Accelerated
         Justification for the choice of accelerated procedure: Contract start date

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-028913
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 22/11/2023

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Bulloughs Cleaning Services Ltd, 02101304
             Craven House, Carleton New Road, Skipton, North Yorkshire, BD23 2DE, United Kingdom
             NUTS Code: UKE2
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 400,000          
         Total value of the contract/lot: 919,295
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=842806016

   VI.4) Procedures for review

      VI.4.1) Review body
          Lancaster Girls Grammar School
          Regent Street, Lancaster, Lancashire, LA1 1SF, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 14/02/2024