The Litmus Partnership: Kensington Aldridge Academy ~ Cleaning Tender

UK-London: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Kensington Aldridge Academy
       1 Silchester Road, London, W10 6EX, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://kaa.org.uk
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Kensington Aldridge Academy ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Kensington Aldridge Academy.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,156,963.66
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide cleaning services for Kensington Aldridge Academy. 1 Silchester Road London W10 6EX https://kaa.org.uk/ Cleaning Contract Scope of opportunity statement Kensington Aldridge Academy (KAA) is a large secondary school in north Kensington, London W10. The school was built in 2014 and now has 1,250 students aged 11-18. It is a single academy trust but with close relations with the Aldridge Education MAT which is our co-sponsor, together with the local authority, the Royal Borough of Kensington ad Chelsea. KAA is located directly next to Grenfell Tower and five of its students tragically died in the fire, with many other students and staff being directly affected. Following the fire, the school re-located for a year to a temporary site close by. The school has a large sports hall, a 250 seat theatre and specialist dance and drama areas. There are around 170 staff made up of 100 teachers and 70 support staff. KAA was judged outstanding in all areas at its last OFSTED inspection. The school was built to a high specification and continues to be maintained to a very high standard. Good quality and cost effective cleaning is an important part of the school’s operations. The contract being tendered is for three years in duration from September 2023 to August 2026 with an option for a further two years to September 2028. The contract will operate as a Guaranteed Performance Contract, with the successful contractor offering the School a fixed cost per annum for the provision of cleaning services. The school year is based on a calendar of 180 teaching days with an additional 15 days when only staff are in school for planning, preparation and training. The teaching day finishes at 4-00pm. There is a two week half term in the autumn. The building is open throughout the year except for public holidays so staff can work in school holidays, and we need day janitor provision for all weekdays. KAA is used for outside lettings in the evenings and at weekends. Lettings are managed by an outsourced company and they undertake their own cleaning. The proposed contract covers the provision of all cleaning services within the School, which currently also includes window cleaning, consumables and periodic cleaning. The current total square meterage of the building is 11,500 m2 spread over five floors. During 2023 an extension of 8 classrooms will be built on the third floor terrace area facing Silchester Road. This will add approx. 500 m2 to the site. The extension has a planned start on site of June 2023 with a completion date scheduled for December 2023. A full site plan is available. Whilst KAA prioritises value for money as a key objective of the competitive tender process, the Governing Body is not obliged to accept the lowest price. The value of the current contract for 2022-23 is £214,404 for the core cleaning operations. KAA expects the successful contractor to continue to develop its cleaning services. We expect the successful tenderer to evidence, through their bid, how they shall support and complement our values and support the school to give students the best possible environment for their studies. We expect the successful contractor to be a good employer in every sense with a commitment to staff development and to retaining staff over a long period so there is consistency in the team. The successful contractor is likely to be a London Living Wage employer and to be committed to high standards of environmental and health and safety practice. See SQ document for further details.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-005158
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 10/07/2023

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Coalo Ltd, 10432434
             Ashmead Road, Feltham, TW14 9NN, United Kingdom
             NUTS Code: UKI7
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,072,020          
         Total value of the contract/lot: 1,156,963.66
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=805789863

   VI.4) Procedures for review

      VI.4.1) Review body
          Kensington Aldridge Academy
          London, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 30/08/2023