The Litmus Partnership: Leigh Academies Trust ~ Managed Lettings Tender

UK-Kent: Non-residential property renting or leasing services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Leigh Academies Trust
       Carnation Road, Strood, Rochester, Kent, ME2 2SX, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://leighacademiestrust.org.uk/
       NUTS Code: UKJ4

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Leigh Academies Trust ~ Managed Lettings Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         70220000 - Non-residential property renting or leasing services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide managed lettings services for Leigh Academies Trust. Shaping Lives, Transforming Communities, Leigh Academies Trust is a dynamic, vibrant multi-academy trust, founded in 2008 More details about the Trust can be found here: https://leighacademiestrust.org.uk/ Leigh Academies Trust operates a subsidiary company, LAT Enterprises CIC, as its income generating function. More details about LAT Enterprises can be found here: https://latenterprises.co.uk/

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 3,555,178.94
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ4 - Kent
   
      Main site or place of performance:
      Kent
             

      II.2.4) Description of the procurement: The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of fully managed lettings services within the facilities at the academies. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in the achievement of the Client’s objectives. The contract being tendered is for three years in duration 1st January 2023 to 31st December 2025, with the option to extend for up to a further 2 years at the discretion of the client. Included within this proposal are the following 30 academies. Trust expansion is likely, therefore additional academies, as they join the Trust or, if new build, as they open, will be added to this arrangement. Current Operational Model and TUPE Considerations Within Leigh Academies Trust and LAT Enterprises, lettings are currently operated in the following way: Central(all academies) •1 x FTE Lettings Business Development and Social Media Manager - considered eligible for TUPE •1 x 0.8 FTE Lettings Finance Assistant -considered eligible for TUPE Cluster-level (overseeing 10-12 academies) •3 x FTE Academy Estates Managers: Day-to-day customer relationship management as a small part of the local Estates management teams’ existing role - not considered eligible for TUPE Academy level (individual academies) •Use of existing Estates site staff to facilitate lettings as part of their existing role - not considered eligible for TUPE (number to be confirmed) •Use of existing Estates site staff to facilitate lettings as the sole purpose of their role - considered eligible for TUPE (number to be confirmed) •Use of paid-on-claim casual lettings facilitators - considered eligible for TUPE (number to be confirmed) Client Objectives •Increase income streams for academies •Improve the sustainability and environmental impact and operation of the Trust’s Estate •To provide a safe environment for the client’s students, staff and hirers (safeguarding and Health & Safety) •Maximise under-utilised assets whilst promoting the facilities •Ensuring commercial viability of lettings opportunities •Enable a consistent professional approach to and management of lettings •Release client management and administration resources to allow greater focus on core Estates and Education deliverables •Maintain and improve academy reputation - achieving a positive social impact and attracting new pupils •Improve community engagement - addressing inactivity and loneliness issues whilst promoting positive activity and encouraging community growth •Promote diversity and inclusivity (within parameters set) See SQ Document for more details

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-017541
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 16/11/2022

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Vivify Venues Ltd, 12770812
             Northern Assurance Building, 9-21 Princess Street, MANCHESTER, United Kingdom
             NUTS Code: UKD3
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 4,600,000          
         Total value of the contract/lot: 3,555,178.94
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=776567426

   VI.4) Procedures for review

      VI.4.1) Review body
          Leigh Academies Trust
          Carnation Road, Strood, Rochester, Kent, ME2 2SX, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 19/04/2023