The Litmus Partnership: South West Essex Community Education Trust ~ Catering Tender

UK-Grays: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       South West Essex Community Education Trust
       C/O William Edwards School, Stifford Clays Road, Orsett, Grays, RM16 3NJ, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.swecet.org/
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: South West Essex Community Education Trust ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide catering services for three secondary schools within the South West Essex Community Education Trust.

• William Edwards School - Stifford Clays Road, Stifford Clays, Grays, RM16 3NJ
• Marshalls Park Academy - Pettits Lane, Romford, RM1 4EH
• Orsett Heath Academy (a new school ) - Long Lane, Grays, RM16 2QH

      II.1.6) Information about lots
         This contract is divided into lots: No
         
            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide catering services for three secondary schools within the South West Essex Community Education Trust.

The following trust secondary schools are included within this contract;
•William Edwards School
•Marshalls Park Academy
•Orsett Heath Academy – a new school

The tender project is seeking to appoint a single Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 3 Secondary schools in scope. By September 2022, between the three schools, there will be approximately 2810 students enrolled, along with approximately 250 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Trust would wish the successful Supplier to review the current range of services offered, as well as to looking at the delivery of the current catering service and make recommendations accordingly.

Pupil, staff and support staff numbers at William Edwards School and Marshalls Park Academy are expected to remain at 1250/ 115 and 1200/115 with Orsett Heath Academy increasing annually with additional intakes to a combined total of 3650 /330 by September 2026.

The contract being tendered is for three years in duration from 1st September 2022 to 31st August 2025 with the option to extend for a further two years, the extension would only be for 1 year at a time and will operate as a cost plus with guarantees contract, with the successful Supplier offering the Trust some guaranteed lines for the provision of catering services. The trust will maintain sovereignty of tariff throughout the contract. Moneys collected through payment systems in place will go directly to each school and be reconciled by caterer’s invoice.

The academic year is based on a calendar of 190 days. Five days are to be used for staff professional development which means that the schools will be open to receive students for 185 days.

The contract offered covers the scope for the provision of all catering services within the schools, which currently includes breakfast services, morning break, lunch, all hospitality and free issue requirements. Free School Meals and hospitality will be charged based on consumption and at net food cost.
The successful Supplier will be expected to maximise the sourcing of fresh produce on a local basis, as well as provide support on educating the pupils in healthy eating and where food comes from.

Whilst the Trust prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The sales value of the current contract (at pre Covid sales rates per pupil and current pupil numbers) is circa £850k p.a and through the additional pupil numbers incoming at Orsett Heath should generate annual revenues significantly above £1m.

See SQ Document for further information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-003626
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: No

   V.1) Information on non-award
      The contract/lot is not awarded
            Other reasons (discontinuation of procedure):
            Notice reference (year and document number): 2022 - 003626

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=694683380

   VI.4) Procedures for review

      VI.4.1) Review body
          South West Essex Community Education Trust
          Grays, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 31/05/2022

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Marshalls Park Academy
       Pettits Lane, Romford, RM1 4EH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.swecet.org/
       NUTS Code: UKI5
   
   2: Contracting Authority
       Orsett Heath Academy
       Long Lane, Grays, RM16 2QH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.swecet.org/
       NUTS Code: UKH3